Events Project Manager

Events Project Manager

In Places, we don't sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and forward-thinking group that manages Apple's retail stores, workplaces, and workplace services. We develop and run Apple's global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world. Apple's Conference + Event and Production Services team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions. Our team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. We're committed to delivering world-class experiences that bring our employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community across Apple. We are seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to join our team as an Events Project Manager to coordinate internal meetings and events for Apple employees across multiple campuses. You'll provide project management support to the team and department manager.

Description

As an Events Project Manager, you will ensure seamless implementation of parallel and independent workstreams by establishing clear expectations and timelines for both customers and cross-functional partners. You will provide high-touch customer service, maintain consistent and efficient communication across all channels, and navigate ambiguity to deliver cost-effective, operationally efficient outcomes. You will work closely with internal teams and external partners to uphold Apple's high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.

Responsibilities

Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up. Collaborate with cross-functional partners including Security, EHS, Catering, external vendors, and other teams to deliver seamless, high-quality events. Manage event budgets and coordinate with Finance and Procurement partners to ensure compliant processing of vendor agreements and purchase orders. Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency. Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service. Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow. Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success. Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses.

Minimum Qualifications

Bachelor's degree or equivalent experience. 5+ years of experience in event and project management within fast-paced, customer-facing environments. Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution. Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in. Demonstrated proficiency in onsite event management and real-time problem solving.

Preferred Qualifications

Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels. Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans. Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making. Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners. Budget management skills with experience turning complex financial data into clear insights and actionable recommendations. Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change. Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers. Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.