Contracts Administrator

Job Posting

Job#: 2077551

Job Responsibilities

Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.

Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.

Expectations include outstanding oral and written communications with ability to excel in high-level communications with management at multiple levels.

Develop the sourcing strategy for low to high risk services. A typical agent will support ~ (20 - 25) active projects concurrently with defined turnaround parameters (target days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.

Manage relationships with the company's vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.

Work cross-functionally to improve and streamline processes.

Ensure that overall risk is properly controlled and mitigated.

Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.

Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.

Draft contract language, including special conditions for complex, non-standard purchases.

Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.

Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.

Conflict Resolution, the ability to engage and fix identified issues.

Additional Job Responsibilities Specific To Technology Support

This position will support technology related procurement activities. Duties will include the negotiation of Software License Agreements, Application Service Provider Agreements, Subscription Service Agreements, Master Technology Equipment Purchase Agreements, etc.

Duties will require leading sourcing projects and assist in developing and implementing strategic decisions for the procurement of Technology Services, Software, Software as a Service, and Hardware.

Duties will require a strong understanding of IT Security related risks and application of mitigation strategies to address data breaches, malicious and harmful code, security vulnerabilities, etc.

Job Qualifications

Education & Experience

Bachelors degree required

BS in Business, Management, Finance, or Law is preferred

Formal education in contract language and law is highly preferred

Experience with negotiating technology related contracts is highly preferred

Knowledge, Skills & Abilities

Contract law and drafting of terms and conditions (required)

Legal and commercial negotiation skills (required)

Self-motivated and ability to work with minimal supervision

Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors and other key stakeholders

Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm

Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical and concise manner

Candidate must have the ability and determination to support multiple projects under tight deadlines

Candidate must have effective influencing and consensus-building skills

Strategic focus on problem-solving

Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements

Ability to think strategically and apply broad seasoned judgment to decisions

Highly effective communications skills

Strong customer service skills

Analytical and interpersonal skills

Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple stakeholders when working on system projects

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.