CONFERENCE COORDINATOR - Midtown NYC

Conference Coordinator

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You'll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it's a meaningful career.

Job Summary

We are seeking a highly organized and service-driven Conference Coordinator to support the execution of onsite meetings and events. This role is essential to ensuring a seamless experience for internal and external stakeholders during meetings, conferences, and executive gatherings. You'll be the go-to person onsite, managing logistics, coordinating vendors, and delivering exceptional hospitality.

Key Responsibilities:

• Serve as the onsite point of contact for corporate meetings and conferences.
• Coordinate room setups, AV needs, catering, signage, and guest services.
• Liaise with internal teams, facilities, and external vendors to ensure all event elements are executed flawlessly.
• Manage attendee check-in, name badges, and event materials.
• Monitor event flow and troubleshoot issues in real time.
• Maintain inventory of event supplies and ensure spaces are reset post-event.
• Support pre-event planning and post-event wrap-up, including feedback collection and reporting.

Preferred Qualifications:

• 2+ years of experience in event coordination, hospitality, or office operations.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Comfortable working with executives and high-profile guests.
• Proficiency in Microsoft Office and event management tools.
• Ability to work flexible hours based on event schedules.

Preferred Skills:

• Experience in corporate office environments or executive support roles.
• Familiarity with AV equipment and conference room technology.
• Customer service mindset with a proactive approach to problem-solving.

Why Join Us? You'll be part of a collaborative team that values professionalism, precision, and people. If you thrive in a polished corporate setting and love making events run smoothly, we'd love to meet you.

Associates in Rapport are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Rapport a specialized division of FLIK Hospitality Group