Administrative Associate III - Ortho, Sports Medicine (Waltham)

Company : Boston Children's Hospital

Location : Waltham, MA, 02254

Posted Date : 11 October 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrative

Job Details

Position Summary/ Department Summary:
Under minimal supervision, the Administrative Associate III plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.

Key Responsibilities:

Support special projects: compile/analyze data, create charts/spreadsheets, and produce complex reports/documents.
Prepare, transcribe, format, and proofread technical/scientific correspondence and materials using desktop publishing/graphics tools.
Answer/screen calls; greet visitors; provide routine information; draft and route correspondence.
Manage calendars and meetings; secure rooms/equipment; prepare agendas/materials; arrange travel; coordinate conferences/seminars and registrations.
Maintain files, records, and databases; enter data; generate periodic reports/labels; manage office reference library.
Monitor office equipment and supplies; reorder and coordinate repairs; reconcile orders/invoices; resolve billing issues; liaise with support services.
Prepare, route, and track administrative forms; obtain approvals; resolve delays/errors with other departments.
Lead office support staff: assign/prioritize work, monitor performance, provide feedback, interpret policies, train/orient new staff, and assist with hiring and training as appropriate.

Minimum Qualifications
Education:

High school diploma or GED required.

Experience:

One (1) year of related work experience required.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, childcare and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.