Administrative Assistant to OT/PT Coordinator

Company : DuPage County ROE

Location : Wheaton, IL, 60187

Posted Date : 1 November 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrative Assistant

Job Details

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
10/1/2025
Location:
SASED Administrative Offices
Date Available:
11/17/2025
District:
The School Association for Special Education in DuPage County
Compensation: $17 - $20/hour based upon skills/experience
Title: OT and PT Administrative Assistant
Reports To: OT and PT Coordinator
Job Goal: General management of office space and materials. Provide support for itinerant occupational and physical therapists housed at office.
Qualifications:

Excellent interpersonal, email and telephone skills for effective and efficient professional communications with staff
Excellent organizational skills
Knowledge of office equipment, including phone systems, copiers, printers, faxes, and computers
Excellent computer skills, including Microsoft Office Word, Excel, Access, and Google applications
Maturity to maintain confidential information
Ability to self direct and make decisions in the absence of a supervisor
Ability to multitask and prioritize projects and activities on a daily basis
Ability to maintain a positive and flexible attitude toward daily responsibilities and schedule

Duties and Responsibilities: *Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Act as first line of communication for therapists requiring general information or support
Act as liaison for therapists with SASED staff, member district staff and parents
Facilitate messages, directing calls and getting information to appropriate staff
Maintain general knowledge of therapy department procedures and documentation requirements
Maintain and update department procedures manual
Track therapist absences, provide absence forms to therapists
Maintain and update staff lists, schedules and contact information for therapists, contacting them in the field as the need arises
Maintain general office order, office mail and organization of materials and equipment including tracking of OT/PT therapeutic equipment and supplies.
Maintain and update lists of equipment assigned to therapists including computers and key fobs
Schedule conference room for professional development and staff meetings for department
Draft purchase orders, monitor and organize office supplies, therapy supplies, resources and equipment
Maintain sign out systems, manage and update data base for resources, therapy supplies and equipment
Maintain master copy of test manuals
Manage and update database for inactive files; manage inactive files including filing and shredding of old files
Manage and review related service logs files in associated applications, including quarterly audits
Manage and update building support logs in associated applications, including quarterly audits.
Maintain, revise and distribute report templates used by therapists
Support SAC regarding shared responsibilities with other departments
Attend SAC admin assistant meetings

Physical Requirements:
The role requires the ability to:

Move between office spaces, classrooms, and school facilities.
Sit for extended periods while answering phones, greeting visitors, and completing administrative tasks.
Lift and carry up to 20 pounds, such as office supplies, files, or equipment.
Use fine motor skills for typing, filing, and operating office equipment, including computers and printers.
Have clear vision and hearing to process information, communicate with staff, students, and parents, and handle office tasks effectively.
Adapt to varying work environments, including office, classroom, and outdoor areas for student supervision or events.

Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.
Terms of Employment: 214 day work year, 7.5 hours per day, at compensation set by salary range established by SASED Board of Directors
Evaluation: Performance will be evaluated in accordance with the SASED Board policy on evaluation.
Attachment(s):

2025 SASED Benefit Summary.pdf