Administrative Assistant & Recruiter

Administrative Assistant & Recruiter

We are a professional janitorial services company committed to providing exceptional cleaning solutions to our clients. Our success depends on the quality of our team, and we are seeking a detail-oriented, people-focused Administrative Assistant & Recruiter to support both our office operations and employee hiring needs.

The Administrative Assistant & Recruiter plays a dual role in supporting day-to-day administrative functions while managing the recruitment and onboarding of janitorial staff. This individual ensures accurate and complete employee records, assists with HR processes, and provides professional communication with both existing staff and applicants. This is a full-time, in-office position with primary work hours from 9:00 am to 5:30 pm Monday through Friday.

Key Responsibilities

• Review, process, and correct employee work time records in the payroll system
• Maintain employee files, ensuring accuracy, completeness, and confidentiality
• Answer phones, respond to emails, and direct communication appropriately
• Assist management with scheduling, reporting, and documentation needs
• Order and track office supplies and equipment
• Post job ads on job boards, social media, and community networks
• Screen employee applications and schedule interviews with qualified candidates
• Conduct phone screens and assist with in-person interviews
• Manage the onboarding process including new hire paperwork, background checks, and orientations
• Support training coordination and ensure compliance with company policies
• Maintain a pipeline of potential candidates for ongoing staffing needs

Qualifications

• Ability to maintain confidentiality
• Previous experience in an administrative or recruiting role preferred
• Strong organizational skills with high attention to detail
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and other office technology
• Ability to learn and work with timekeeping/payroll systems
• Strong written and verbal communication and customer service skills
• Ability to manage multiple tasks and meet deadlines
• Experience in janitorial, service industry, or high-turnover environments is a plus

Compensation & Benefits

• Hourly pay based on experience
• Health, dental, and vision insurance options
• Paid time off and holidays
• Opportunity for growth within the company

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.