Administrative Assistant

Executive Assistant

The Executive Assistant will provide high-level administrative support to the VP of US Fleet Mobility, as well as the Fleet Senior Leadership Team as needed. This role requires exceptional organizational skills, discretion, and professionalism in handling sensitive information and managing complex schedules, communications, and logistics. The Executive Assistant serves as a key liaison internally and externally, ensuring smooth operations and effective support across departments.

Duties and Responsibilities:

• Serve as the primary point of contact for the VP US Fleet Mobility, maintaining a high level of confidentiality.
• Manage complex calendars, ensuring alignment with priorities and commitments.
• Coordinate and execute meetings and events (internal and external), including logistics, agendas, minutes, and follow-ups.
• Plan and manage domestic and international travel arrangements.
• Prepare and reconcile expense reports for timely processing.
• Create, format, and proofread reports, presentations, letters, and other communications.
• Maintain and organize Teams sites and document storage systems.
• Screen and manage incoming communications.
• Support project needs of senior leadership.
• Represent executives in a professional manner.
• Perform cost tracking and administrative analysis.
• Supervise clerical support.
• Perform non-routine administrative tasks.

Qualifications:

• High school diploma required.
• Minimum of 8 years of relevant experience, including at least 5 years supporting senior executives.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational and time management skills.
• Detail-oriented, dependable, and proactive.
• Demonstrated ability to maintain confidentiality.
• Professional presence with excellent communication skills.
• High sense of urgency and ability to work independently.

With us, you'll enjoy:

• Competitive wages and annual bonus opportunity
• Medical, dental, vision and life insurance
• 401(k) with a company match
• Paid vacation and holidays
• Tuition reimbursement
• Opportunity for growth and advancement with company paid training

Pay Range: $65,000.00 - 87,000.00 annually.

TravelCenters of America is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, creed, national or ethnic origin, age, marital status, familial status, ancestry, sex, gender, pregnancy, gender identity or expression, sexual orientation, mental or physical disability, handicap, military service or veteran status, genetic information or membership in any other category protected by applicable federal, state or local law.