Administrative Assistant

Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we'll count on you to:

• Provide facilities support by coordinating office maintenance, vendors and ensuring day-to-day facilities needs are met.
• Assist with internal communications by soliciting content for and drafting Area newsletter, creating digital lobby slides, maintain Area SharePoint, and supporting the development of presentation materials.
• Assist with event coordination, including planning and logistics.
• Provide administrative support to members of the leadership team.
• Oversee the Oregon Approval Smartsheet's platform
• Provide support for staff as needed, including backup reception duties, answering, and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, catering, back up support for kitchen maintenance and distributing incoming packages and mail
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as requested as needed

Preferred Qualifications:

• Associate degree

Required Qualifications:

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Oregon-Portland

Industry: Administrative

Schedule: Full-time

Employee Status: Regular

BusinessClass: Marketing and Admin

Job Posting: Sep 30, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.