Administrative Assistant

Administrative Assistant

The Office Administrator will be responsible for handling various administrative tasks, including processing purchase orders, entering invoices, bookkeeping, scheduling, and making reservations.

Responsibilities:

• Maintain electronic files and coordinate routine maintenance and pricing/recommendations for office equipment purchase/lease.
• Set up and maintain project and management/contract files.
• Edit technical reports.
• Perform data entry and quality control.
• Purchase office supplies.
• Maintain and update the vehicle maintenance schedule.
• Maintain and update office health and safety documents.
• Plan meetings, Teams conference calls, and office events.
• Produce and mail reports.
• Assist with receipt and logging of coolers for samples.
• Organize and clean kitchen, workroom, and field room.
• Handle invoicing, accounts payable, cash receipts, office credit card transactions, and petty cash reconciliation.
• Set up and maintain client and contact information in Deltek Vision or Vantagepoint Database.
• Set up and maintain opportunities and projects, including billing and project budgets.
• Prepare and issue purchase orders/service orders.
• Conduct reporting and research.

Essential Skills:

• Administrative support
• Data entry
• Clerical skills
• Proficiency in Microsoft Outlook and Excel
• Invoicing
• Filing

Additional Skills & Qualifications:

• 1+ years of administrative/office experience
• Bachelor's degree preferred
• Proficient in Microsoft Word and Excel

Work Environment:

The role is based in Overland Park office, starting off with around 32 hours per week due to workload, progressing into a full-time role of 40 hours per week. The schedule offers flexibility in start time and working hours during the week. The organization is growing rapidly, providing a dynamic and fast-paced environment. The team culture is supportive and inclusive, treating each other like family and engaging in fun activities together.

Job Type & Location:

This is a contract to hire position based out of Overland Park, Kansas.

Pay and Benefits:

The pay range for this position is $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Overland Park, KS.

Application Deadline:

This position is anticipated to close on Sep 26, 2025.