Administrative Assistant

Part-Time Administrative Assistant

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our team. This role requires someone with a strong background in office administration and a keen eye for detail, especially in a construction company setting. The ideal candidate will have experience in data entry and be comfortable with 20-25 hours of work per week.

Responsibilities

• Generate, customize, oversee, and monitor invoices using QuickBooks.
• Assist in documentation and tracking of invoice submittal statuses using multiple online platforms.
• Maintain multiple hard copy files, ensuring proper statuses are used.
• File documents throughout the day and arrange electronic files.
• Follow up on multiple tasks and ensure deadlines are met.
• Address and respond promptly to inquiries from various clients.
• Communicate effectively in a team environment.
• Take notes during meetings and training sessions for future reference.

Essential Skills

• At least 1 year of office experience, preferably in a construction company.
• Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
• Strong customer service skills.
• Computer savvy with good data entry skills.
• Detail-oriented with strong organizational skills.

Additional Skills & Qualifications

• Experience in an administrative role, preferably in the construction industry.
• Experience with QuickBooks is a plus but not required.
• Recent high school, college, or vocational school graduates are encouraged to apply.

Work Environment

This is a part-time position, requiring 20-25 hours per week. The role involves working in a collaborative team environment, with a focus on efficiently managing administrative tasks. The dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of New Hyde Park, New York.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hyde Park, NY.

Application Deadline

This position is anticipated to close on Sep 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.