Administrative Assistant

Administrative Assistant

The Workplace Associate plays a crucial role in delivering comprehensive workplace management services to ensure a best-in-class experience while supporting routine facility operations. As the first point of contact at the reception, this role is pivotal in providing authentic service experiences that enhance relationships with clients and guests. Key responsibilities include monitoring facility conditions, managing procurement, coordinating work orders, and welcoming employees with genuine hospitality. The role demands exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards.

Responsibilities:

• Process outgoing packages and overnight deliveries.
• Administer and maintain badge access for the office.
• Support budgetary requests, analysis, and reporting.
• Follow all Health, Safety, Security, and Environment (HSSE) guidelines.

Essential Skills:

• Superior customer service skills.
• Ability to maintain professionalism in stressful situations.
• Effective planning and time management skills.
• Ability to multitask and work independently.
• Experience with Corrigo or other CMMS/Automated Work Order systems.
• Proficiency in Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent organizational abilities and collaborative approach.

Additional Skills & Qualifications:

• Associate's degree in facilities management, building management, or business is a plus.
• 2 years of experience in Facility or Property Administration is preferred.
• Advanced proficiency in Excel for customizing administrative reports.

Work Environment:

The position operates Monday through Friday, from 8 am to 4:30 pm. The work environment involves handling administrative support tasks and requires proficiency in various technologies such as Microsoft Office and automated work order systems.

Job Type & Location:

This is a Contract position based out of Minneapolis, Minnesota.

Pay and Benefits:

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Minneapolis, MN.

Application Deadline:

This position is anticipated to close on Sep 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.