Administrative Assistant

Company : LanceSoft Inc

Location : Mason, OH, 45040

Posted Date : 5 November 2025

Job Type : Part Time

Category : Administrative Assistance

Occupation : Administrative Assistant

Job Details

Part Time Contract Role | Administrative Assistant in Mason OH
Duration: 13 months contract with possible extension
Part Time: 20 hours/week
Job Description:

We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team. This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes.
The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment.

Nice to have: Key Responsibilities:

Calendar Management: Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments. Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts.
Email Management: Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications. Draft and prepare correspondence as needed.
Meeting Scheduling: Schedule and coordinate meetings invites. Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available.
Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders. Ensure travel arrangements comply with company policies and are cost-effective.
Purchase Order Creation: Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement
procedures. Maintain accurate records of purchases and expenditures.

Qualifications: Education: High school diploma or equivalent; associate's or bachelor's degree preferred. Experience:

Previous administrative assistant experience preferred, ideally supporting senior leadership. Familiarity with calendar management, meeting coordination, and travel arrangements.
Technical Skills: Proficiency in Microsoft Outlook and Microsoft Teams
Experience with Coupa or similar procurement software is preferred. Behavioral Characteristics:
Learning Agility: Ability to quickly learn new processes, systems, and tools to enhance job performance. Sense of Ownership: Demonstrates accountability and takes initiative in completing tasks and projects.
Autonomy: Able to work independently, managing time effectively and prioritizing tasks in a dynamic environment.