Administrative Assistant

Company : Vaco

Location : Irvine, CA, 92606

Posted Date : 3 October 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrative Assistant

Job Details

Our long-term client, a well-established and respected organization, is seeking a detail-oriented and proactive Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting multiple priorities, and takes pride in delivering exceptional organizational and communication support.

Key Responsibilities:

Provide day-to-day administrative support to leadership and internal teams.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Draft, proofread, and distribute correspondence, reports, and presentations.
Maintain organized filing systems (electronic and physical) and ensure accurate recordkeeping.
Answer and direct incoming calls, emails, and other correspondence with professionalism.
Assist with expense reporting, invoicing, and basic data entry as needed.
Support special projects and other duties as assigned to ensure smooth office operations.

Qualifications:

2+ years of administrative or office support experience.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with additional systems is a plus.
Positive attitude, strong attention to detail, and a team-oriented mindset.

Why You'll Love Working Here:

Join a stable, reputable company with a collaborative and supportive culture.
Opportunity for long-term growth and development.
Competitive compensation and benefits package.