Administrative Assistant Coordinator

Administrative Coordinator

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team. This role is essential in supporting operational efficiency through accurate documentation, customer communication, and financial processing. The ideal candidate will have strong organizational skills, a collaborative mindset, and a commitment to maintaining compliance and confidentiality.

Key Responsibilities

• Create and reconcile work orders with precision and timeliness
• Generate and process invoices in accordance with company procedures
• Communicate professionally with customers, employees, and managers
• Maintain accurate records and ensure compliance with SOX control activities
• Perform administrative duties under moderate to limited supervision
• Compose, prepare, review, and process documents requiring independent judgment
• Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department-specific systems
• Maintain confidentiality of sensitive company data and matters
• Collaborate effectively within the department and across inter-departmental teams
• Recommend procedural improvements to enhance customer service and operational efficiency
• Apply problem-solving skills and initiative to resolve administrative challenges

Basic Qualifications

• High school diploma or GED
• Minimum of 3 years of administrative experience
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with timekeeping and financial systems preferred
• Strong verbal and written communication skills
• Excellent organizational, analytical, and problem-solving abilities

Additional Skills and Attributes

• Customer-focused mindset with the ability to anticipate needs
• Ability to work independently and manage multiple priorities
• Strong interpersonal skills and team collaboration
• Attention to detail and commitment to accuracy

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roanoke, VA.

Application Deadline

This position is anticipated to close on Oct 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.