Administrative Assistant (CLIA Supply Side)

Job Title: Administrative Assistant

Job Description

Serve as an internal and external point of contact for administrative and shipment tracking support. This role primarily involves fulfilling supply requests, assembling shipments, and utilizing FedEx software to manage package delivery. Strong email and phone communication skills are required, alongside proficiency in Excel.

Responsibilities

• Fulfill supply requests and coordinate shipments using UPS and FedEx.

• Track and manage inventory.

• Assist with supply kits distribution and tracking shipments to and from patients.

• Perform data entry and maintain logs in Excel.

• Troubleshoot and resolve issues with missed or delayed packages, offering customer service support as needed.

• Respond to inquiries in a courteous and helpful manner.

• Perform high volume data entry and organizational tasks.

• Support new client and portal registrations, ensuring updates are complete.

• Follow up with doctors' offices and other administrative duties as assigned.

Essential Skills

• Proficiency in data entry and Microsoft Office, particularly Excel.

• Experience with UPS, FedEx, and logistics.

• Strong customer service and troubleshooting abilities.

• Minimum of 3 years high volume data entry or administrative assistant experience in a corporate office environment.

• Proficiency with Laboratory Information Systems (LIS) or similar software.

• Typing speed of 50 words per minute.

Additional Skills & Qualifications

• High School diploma or equivalent.

• Self-starter with strong interpersonal and problem-solving skills.

• Ability to work collaboratively across all levels of staff.

• Attentive to detail with a high level of accuracy.

• Experience in the medical industry is preferred.

• Motivated to seek, learn, and apply new skills and knowledge.

Work Environment

The position requires local candidates to Montgomery County and offers a casual and friendly work environment. The role is office-based, located downstairs from the laboratory area. The working hours are from 9 AM to 5 PM with a 30-minute break. The company culture promotes employee development and offers phenomenal benefits, including a 401K with solid matching and comprehensive health benefits. The team is known for providing direct feedback and holding individuals accountable.

Job Type & Location

This is a Contract to Hire position based out of Rockville, Maryland.

Pay and Benefits

The pay range for this position is $16.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Oct 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.