Accounts Receivable Specialist

Accounts Receivable Specialist

We are seeking a diligent and detail-oriented Accounts Receivable Specialist to ensure timely and accurate invoicing, maintaining a steady cash flow by efficiently managing billing functions. The specialist will play a crucial role in coordinating with various departments to ensure billing accuracy and will be responsible for preparing and auditing invoices, facilitating billing meetings, and maintaining records.

Responsibilities:

• Coordinate with other departments to ensure billing information accuracy.
• Forecast upcoming billable expenditures.
• Prepare draft Payment Applications and reports for project team review.
• Facilitate monthly billing meetings.
• Track upcoming material expenditures for payment.
• Communicate with internal and external stakeholders to ensure vendor costs are billed and/or released.
• Maintain records of invoices, deposits, and all payment collection correspondence.
• Maintain AR / External Billing processes.
• Prepare and send invoices and related documents.
• Update accounting systems and ensure information is entered in all relevant databases.
• Update Contract Job Cost entries.
• Support collections and payables requiring additional follow-up.
• Maintain a working knowledge of current collection requirements.
• Assist in investigating payment delinquencies and monitor retainage allowances.
• Execute contracts and set up newly awarded projects in company systems.
• Assist in updating budget entries and cost coding.
• Maintain project-related records including contracts, bonds, and subcontracts.
• Confirm final values and remove them from accounting systems.
• Track contract changes and report/update pending changes.
• Process change orders and track billable costs.

Essential Skills:

• Experience in accounts receivable, invoicing, collections, claims, and billing.
• Proficiency in Sage 300, AIA billing, and high-volume billing.
• Experience in the construction industry.
• Strong skills in Microsoft Office Suite, particularly Excel.
• Ability to pay attention to detail and solve problems effectively.
• Excellent communication skills.
• Ability to manage time effectively and work with minimal supervision.
• Strong organizational skills and the ability to multi-task effectively to meet numerous deadlines.

Additional Skills & Qualifications:

• Experience in construction.
• Familiarity with general contracting processes.

Work Environment:

This position is fully onsite, providing an opportunity to work closely with a great team. The role offers potential for permanent placement, fostering a collaborative and supportive work environment.

Job Type & Location:

This is a Contract to Hire position based out of Lorton, Virginia.

Pay and Benefits:

The pay range for this position is $36.06 - $43.27/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Lorton,VA.

Application Deadline:

This position is anticipated to close on Sep 26, 2025.