Compliance Specialist

Job Title

This is a short term contract (120 days) with opportunities to extend!

In this role, you will be responsible for renewing Licenses and Permits to ensure timely and accurate submission of all required licenses, thereby mitigating the risk of fines, penalties, or operational disruptions. Your ability to interpret and apply regulatory requirements at the state, city, county, and health department levels will be essential. You will serve as a resource when ensuring continuity and compliance across all licensing activities.

Specific responsibilities include but are not limited to:

• Responsible for processing renewal applications for all required state, city county and
• health licenses/permits in a timely manner to avoid costly fines, penalties or store closures.
• Utilize our accounts payable software to create voucher/check requests to be mailed with
• the renewal applications.
• Utilize our web-based data management program to export/import scanned images, keep
• notes, and monitor past due/upcoming renewal dates.
• Contact made with issuing authorities for missing bills or licenses.
• Receive and sort department mail making sure each coordinator receives the renewals and licenses for their assigned states.
• Use Microsoft Excel to process uploads of large quantities of renewals at one time.
• Copy, scan, index and import all documents (invoices and licenses) for precise record
• keeping.
• Upon receipt of the license(s) from the issuing authority, mail the current license to the store for a timely display.

Minimum Requirements/Qualifications:

• High school graduate or GED equivalent.
• Ability to handle multiple priorities in a fast-paced environment.
• Minimum required typing speed of 45 wpm.
• Extensive experience in word-processing, spreadsheet, and web-based software
• applications.
• Strong business writing skills, effective communication and interpersonal
• skills are a must.
• Excellent phone skills and solid clerical skills.
• Must be a motivated self-starter with the ability to work independently and within a team.
• Must possess a high degree of organizational skills with the ability to effectively
• prioritize multiple renewals, with multiple due dates/deadlines.
• Must have the ability to recognize the need for action and quickly arrive at accurate
• decisions.

Preferred Qualifications:

• Experience in the city or government finance.
• Property tax or tax billing.
• Accounts receivable/payable.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.