Accounts Receivable Representative

Accounts Receivable Representative

The Accounts Receivable Representative is responsible for monitoring and maintaining accounts, identifying overdue accounts, and ensuring accurate account adjustments in accordance with corporate credit and collections policies and procedures. Responsibilities include handling a portfolio of 200-400 HVAC customers with a high volume of transactions around $1,000 each. Obtain credit reference requests on new accounts and verify credit worthiness using credit bureau data. Enter customer credit and COD account information into the system and maintain current customer contact information. Obtain credit bureau and credit reference information for credit line reviews of existing accounts. Collaborate with the Credit Manager and other department leaders to support overall financial goals and objectives. Assist the Credit Manager with file maintenance and advise on non-routine reporting transactions. Respond to inquiries from the Credit Manager regarding special reporting requests. Set and change credit terms as instructed by Credit Management while ensuring compliance with corporate credit policy. Conduct collection calls on overdue accounts and research to resolve customer chargebacks. Update tax exemption status and maintain current tax status files on customer accounts. Monitor department work to develop more efficient procedures and resource use while maintaining high accuracy. Process weekly aging reports as required and assist with processing new credit applications.

Essential Skills: Accounts receivable, Accounts payable, Purchase order, Collection, Credit & collections, Excel proficiency.

Additional Skills & Qualifications: High School Graduate or Equivalent, Two years of successful experience in credit/collection, preferably in manufacturing or distribution industries, Superior mathematical/bookkeeping skills, such as account reconciliation, Effective oral and written communication skills with both internal and external customers, Ability to work in a high volume, transaction-driven organization, Comprehension of necessary related documentation, such as credit applications, credit reports, invoices, and statements, Experience with ERP systems such as Epicor, SAP, Oracle, JDE, Microsoft Dynamics, NetSuite, Workday, or similar, Experience with basic sorting and filtering within Microsoft Excel.

Work Environment: The role reports to the Credit & Collections Manager. The position requires onsite presence three days a week (Tuesday, Wednesday, Thursday) with flexibility for remote work two days a week. The company has been in business for 99 years and features new, forward-thinking financial leadership. The work environment is dynamic and focused on achieving financial objectives with opportunities for career development.

Job Type & Location: This is a Contract position based out of Blue Bell, PA.

Pay and Benefits: The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

Application Deadline: This position is anticipated to close on Nov 5, 2025.

About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.