Accounts Payable Specialist

Accounts Payable Specialist

Under the direct supervision of a General Manager or Financial Manager, this is an entry level accounting position that plays a vital role in supporting the financial operations of a commercial real estate portfolio, ensuring that all payables are processed accurately and in a timely manner. This position is responsible for reviewing, coding, and processing invoices for operating expenses, capital projects, utilities, and property management-related costs in accordance with lease agreements and internal policies.

Essential Functions And Responsibilities:

• Receive, review, and verify invoices and check requests for multiple commercial properties (office, retail, life sciences, etc.)
• Enter invoice data into accounting systems (Nexus)
• Route invoices through approval workflows and monitor pending approvals
• Code invoices to appropriate general ledger and property accounts, ensuring consistency with budget and lease obligations (CAM, utilities, taxes, etc.)
• Reconcile vendor statements and resolve invoice discrepancies or payment issues
• Maintain vendor files and manage W-9 and COI documentation
• Collaborate with property managers, vendors, and accounting to ensure smooth operations
• Complete or update spreadsheet information to track utility billing and usage.
• Maintains integrity of database accounting systems by regularly updating files, reports and spreadsheets. May include tenant, client and vendor lists, account balances, time sheet data, billings or similar information.
• May support others with account reconciliation functions.
• Proactively communicate and respond to tenant, vendor, client and staff requests for account information.
• Performs other accounting clerical and administrative tasks which may include word processing, emails, preparing bank deposits, fund transfer checks, answering phones, handling the mail, etc.

Qualifications:

• A high school diploma or GED. College or university credits or degree in applicable discipline preferred.
• Strong understanding of general ledger coding, accruals, and property-level accounting. Working knowledge of accounts payables, receivables, budgets and expenditure control is desired. Experience with Yardi and Nexus or similar accounting system is a plus.
• Ability to manage multiple priorities and meet deadlines
• Familiarity with lease structures, operating expenses, and recoverable charges is a plus
• High attention to detail and accuracy
• Excellent organizational and communication skills

• Minimum of 3 years of basic accounting or bookkeeping experience, preferably in a commercial real estate or property management setting.
• Team player and strong aptitude for effective cross-functional collaboration
• Candidate must be computer literate including word processing, mail merge, scheduling, spreadsheets and other data base applications.
• Comfortable in a fast-paced, dynamic environment with the ability to work effectively under pressure

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery.

AAP/EEO Statement: C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Other Duties: This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.