Workplace Coordinator (Nashville)

Be the face of the office for employees and guests
Maintain a welcoming, safe and secure working environment
Vendor Management
Communicate with the whole team for any requests regarding the office
Carry out offices processes, policies and all daily office-related operations
Monitoring and maintaining office supplies inventory (including arranging office orders and maintenance)
Partner with Office Coordinators to understand and align perks, amenities and events.
Ensure reception area and conference rooms are tidy and presentable
Take the lead on building related tasks/issues, such as employee parking, maintenance, building/office updates and announcements
Make sure kitchen and office supplies are always stocked
Receive deliveries; sort and distribute incoming mail
Coordinate office lunches
Manage conference room calendars including scheduling appointments, confirming meetings, spotting/clearing up calendar related discrepancies, coordinating with professionals from other companies
Coordinate with the IT department if any technical issues arise
Coordinate with the finance and accounting team when needed (invoices, expense tracking)
Work on various ad-hoc projects including research requests and company events
Work with the Operations Lead to facilitate the on-boarding of new employees such as making sure employees and visitors are set up with what they need this includes remote employees that visit HQ and need a space to work
Keep track of which remote employees are visiting and when with their respective managers
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Experience with Slack
Experience with vendor management or real-estate management
2-3 years of professional experience
Bachelor's Degree (preferred)
Thrives in a high-pressure environment
Experience interacting with executives in the finance, real estate or technology industries
Strong communication skills
Highly organized with strong attention to detail
Team player energetic, enthusiastic and personable
Ability to multitask and prioritize completing tasks and meeting deadlines
Perform duties with the highest level of confidentiality and integrity
Strong Microsoft Office skills (including MS Word, PowerPoint and Excel)
Strong Zoom skills
Familiarity with Asana, Slack, Google Calendar and Expensify is preferred but not required
Interest in being a part of a fast-growing company