Volunteer Coord-Hospice

Volunteer Coordinator Position

Responsible for planning, implementing, and evaluating volunteer services with staff and families of Hospice patients as well as other unit support. Provides administrative support to the Executive Director in the day-to-day operation of the department. Manages office and billing matters for efficient operation, as requested.

Minimum Qualifications:

• Valid driver's license.
• Bachelor's degree required in Business, Communications, or Psychology.

Experience:

Preferred Qualifications:

• BSW (Bachelor's degree in Social Work)
• Computer experience.

Core Duties and Responsibilities:

1. Assigns volunteers according to the age specific/psychosocial needs of each patient and the skill level of volunteers. Assigns volunteers to perform clerical/data entry or patient care tasks.
2. Collaborates with the Hospice Director for patient care needs regarding volunteer use in patient homes.
3. Performs initial assessment of volunteer needs with patient/family/caregiver by phone and when needed may include inhouse visits Meets with volunteer to discuss patient needs prior to services beginning.
4. Maintains confidentiality of information related to Hospice.
5. Communicates patient care problems or potential problems to the Director and/or other I.D.T. members to assure continuity and coordination of care.
6. Answers telephone, appropriately in a timely manner, receives and records messages and directs them to the appropriate employees, greets public, answers inquiries, and directs visitors to appropriate areas.
7. Schedules appointments as requested accurately, to meet patient, their families and organization expectations.
8. Works with office team to provide a competent, smooth running office that meets the needs of the department as well as the public.
9. Works with contributors regarding donation, commemoratives, and fundraising inquiries, including appropriate depositing of donations.
10. Documents and maintains files on volunteers, training, continuing education/in services, recruiting/retaining efforts, and public relation activities. Maintains compliance with state and federal volunteer requirements. Responsible for review of orientation and training programs, recruitment, orientation and ongoing competencies of the volunteer program.
11. Maintains volunteer cost savings report per guidelines.
12. Records and distributes minutes of department and staff meetings, as assigned or requested by the Director, or Educator. Maintains files of such.
13. Generates statistical reports as requested. Prepares and files end-of-month reports per standards for Director.
14. Responsible for volunteer appreciation recognition.
15. May work on special projects with other team members, with the goal to include volunteers in all efforts.
16. Types and documents accurately and timely per instructions of the director and departmental management.
17. Reserves meeting rooms and works with food service and housekeeping to insure appropriate set-up of room for meeting.
18. Types policies, forms, contracts, and correspondence accurately and timely as assigned or directed by Director, or Educator.
19. Insures donors are acknowledged in a timely manner and records are maintained for easy retrieval when needed.
20. Maintains computer files and databases for each retrieval of information as needed or requested.
21. Participates in volunteer meetings, has strong relationships with system hospital volunteer coordinators and other hospice volunteer leaders, offers unique suggestions to enhance the hospice volunteer program and hospice program overall.
22. Reviews documentation of patient care volunteers/volunteer paperwork reviewed and in record no later than every 72 hours.
23. Updates core care plan every two weeks and PRN by attending IDT.
24. Develops and provides a program of orientation and education for volunteers. Provides emotional support to volunteers. Evaluates volunteer performance. Recruits, trains, and rewards volunteers. Evaluates volunteer utilization and identifies areas for improvement.
25. Performs public speaking for Hospice as needed.
26. Identifies the stages of death and dying.
27. Demonstrates knowledge of specialized needs of the terminally ill patient per hospice philosophy, policy, and procedure.

Physical Requirements:

• Walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing duties through the work shift.
• Hearing within normal range is required.
• Visual acuity must be within normal range.
• Must be able to perform heavy work: exerting and/or up to 20 pounds of force constantly to move objects.
• Must be able to make visits to patients' homes when required.
• Must be able to do public speaking and volunteer recruitment.

Working Environment:

• Exposure to bodily fluids, human tissues, contagious diseases, sharps, and explosive gases.
• Exposure to toxic gases, fumes, and odors.
• Exposure to high stress and constant interruptions.
• Exposure to electrical current.
• Exposure to radiation from x-rays.
• Exposure to bad road conditions.
• Exposure to wind, rain, snow, sleet, mud, high and low temperatures, animals and insects, and hazardous roadways.
• Must be able to travel for volunteer recruitment, speaking engagements or when necessary patient home visits
• Subject to unpredictable situations. May be exposed to adverse or unpleasant home environments.

Skills and Abilities:

• Must be capable of handling information of a confidential nature.
• Must have the ability to work successfully under highly-stressful conditions and must be capable of adapting to varying workloads and work assignments on a constant basis.
• Must have the ability to comprehend and perform oral and written instructions and procedures.
• Must have effective reading and comprehensive skills.
• Must have strong communication skills, written and verbal.
• Must be able to work weekends, holidays, and all shifts.
• Must have ability to prioritize tasks.
• Must have independent decision-making ability.
• Must have the ability to respond to emergency situations in a calm, professional manner.
• Must be capable of using computers to input and retrieve information.
• Demonstrated leadership/supervisory experience required.
• Demonstrates good organizational and marketing skills.
• Demonstrates excellent oral and written communication skills
• Familiarity with medical terminology.

Additional Job Description:

Scheduled Weekly Hours: 20

Shift:

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: SHC WVUHS Home Care

Cost Center: 385 SHC Hospice Uniontown

Address: 205 Easy Street Uniontown Pennsylvania

Equal Opportunity Employer:

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.