Staff Supervisor - Upton, NY

Staff Supervisor - Upton, NY

Attention Military Affiliated Job Seekers: Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please follow the next steps.

The GUV Administrator serves as the primary point of contact for their assigned area, overseeing guest check-in, GIS processing, approvals, and compliance with all applicable orders and rules. The role manages a team of six employees, providing leadership, scheduling, and both formal and informal performance reviews. Responsibilities include guiding and supporting staff, communicating expectations, and offering constructive feedback. The GUV Administrator also evaluates processes for improvement, assists with training new staff, and makes routine and non-routine decisions to facilitate visits while ensuring compliance.

Essential Duties and Responsibilities:

• Supervise a team of six employees, providing leadership and oversight.
• Conduct both formal and informal performance reviews.
• Answer questions and provide guidance, support and direction to team members.
• Clearly explain expectations and provide constructive feedback on strength and areas for improvement.
• Check-in and provide orientation to users of BNL's user facilities, to all guests of BNL departments, to all casual visitors to the Laboratory, contractors, and provide other assistance as necessary.
• Utilize Guest Information System (GIS) database to process guest registration forms for all guests, users, visitors, and contractors.
• Execute process for Foreign National Access (FNA) Program.
• Respond to routine semi-technical internal and external requests for information.
• Set up and manage file systems to input, maintain, and retrieve records and documentation relating to function in accordance with Laboratory and DOE directives.
• Perform recurring administrative tasks in support of operation or function.
• Generate, edit, and distribute documents and correspondence.
• Issue BNL ID badges, requiring knowledge of USCIS documents and visa types.
• Issue thermoluminescent dosimeters (TLD) for properly trained facility users.
• Issue access cards for properly trained facility users.
• Ensure guests have completed appropriate legal agreements.
• Respond to internal and external requests for information and guidance.
• Manage and complete assigned projects to achieve established goals within time and resource restrictions, providing feedback in process.