Sponsored Projects Specialist

Sponsored Projects Specialist

We are seeking a Sponsored Projects Specialist (SPS) who will be the first point of contact for review of proposals, awards, and subawards, and expedites processing through established departmental workflows.

Specific Duties & Responsibilities:

• Ensure all proposal and agreement-related documentation is complete, correct indirect costs (IDC) and facilities and administrative (F&A) rates are applied, and that proposals are submitted via COEUS, the university's system for sponsored projects management.
• Verify compliance with all required processes and ensure that files are complete and properly assembled for review.
• Assess and determine based on a complex matrix of policy and regulation to proceed or to obtain additional review or approval.
• Ensure that required negotiation and agreement tracking information for contract proposals, non-disclosures, collaborations, and materials agreements is accurately maintained in COEUS and MyRAP (the JHU ORA's systems for sponsored proposal processing and research agreement negotiation) and update the database as needed.
• Determine schedules to meet review and submission deadlines.
• Apply knowledge of federal regulations and policy on research compliance, e.g., human subjects, animal use, stem cell use.
• Understand processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
• Compose transmittal correspondence to internal and external stakeholders (e.g., administrative staff, sponsors) regarding the status of negotiations and/or signature process.
• Respond to routine questions regarding rules and regulations governing sponsored projects.
• Meet benchmarks, timelines, and goals to expedite the processing of grants and contracts.
• Participate in continuing education to remain current on changes in procedures, regulations, technology, etc.
• Other duties as assigned.

Minimum Qualifications:

• High school diploma or graduation equivalent.
• Five years of related administrative experience.

Preferred Qualifications:

• Bachelor's Degree

Technical Skills and Expected Level of Proficiency:

• Grant Database Management - Awareness
• Grant Deadline Adherence - Awareness
• Oral and Written Communications - Awareness
• Proposal File Organization - Awareness
• Proposal and Subaward Management - Awareness
• Regulatory Compliance - Awareness
• Research Administration Systems - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.