Senior Payroll Manager (San Jose)

LHH is seeking a Senior Payroll Manager to join our clients growing organization. This role manages up to two direct reports, ensuring accurate and timely payroll processing, regulatory compliance, and effective benefit administration. The ideal candidate will bring a balance of strategic insight and hands-on expertise, along with a proven track record in leadership and process improvement. This is a hybrid working environment with 3 days in office and 2 days remote. The anticipated pay for this role is between $150,000-$175,000 a year.

Responsibilities:

• Lead accurate and timely processing of payroll for five cycles; review and approve payroll before submission.
• Audit and reconcile payroll and timekeeping data; address and resolve escalated issues.
• Ensure adherence to all federal, state, and local payroll regulations.
• Oversee payroll tax reporting and filings, including W-2s, 1099s, and other year-end processes.
• Collaborate on bonus processing and year-end adjustments.
• Maintain strict confidentiality and security of payroll data.
• Oversee payroll-related cash flow management and financial analysis across multiple entities.
• Prepare journal entries, reconciliations, and budget-to-actual variance reports.
• Develop personnel cost forecasts for board, quarterly, and year-end reporting.
• Track and report contractor and consulting service expenses.
• Manage 401(k) administration, annual testing, and review of Form 5500.
• Ensure compliance with ACA regulations and other benefit requirements.
• Partner with consultants for retirement plan testing and plan modifications.
• Approve benefit-related filings and reconcile benefit invoices to ensure accurate deductions.

Qualifications:

• Bachelors degree in Accounting, Finance, Business Administration, or related field.
• 8+ years of payroll experience, including at least 3 years in a managerial role.
• Proficient in California payroll and HRIS/accounting systems (e.g., Paycom, ADP, Paycor, QuickBooks).
• Strong understanding of payroll systems, tax regulations, and labor laws.
• Excellent analytical, organizational, and communication skills.
• Proficiency in MS Excel and Microsoft Office Suite.
• Strong written and verbal communication skills
• Focused on driving process improvements
• CPP certification preferred.

Benefits:

• Medical, Dental and Vision
• Life/AD&D
• STD, LTD
• Voluntary Life
• Traditional 401(k) with employer match
• Roth 401(k)
• Paid Holidays
• Paid Vacation-120 hours (01 year) / 160 hours (24 years) / 200 hours (5+ years)
• Sick leave up to 80 hours
• Fitness Reimbursement
• Internet and Phone Stipend
• Work From Home Equipment reimbursement

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

If you have the qualifications above and are interested in this opportunity please apply today! If you are curious what else is available, please review the LHH website!