Senior Administrative Assistant

Senior Administrative Assistant

Boston Scientific is seeking an experienced Administrative Assistant to provide support to the Interventional Cardiology R&D leadership team. This role sits within the R&D team and will engage members of R&D as well as cross-functional partners within the division. This role will involve focused administrative support for 1-2 leaders, as well as support for the broader team.

This role provides high-level administrative and project management support, including meeting and calendar management, the creation of presentations and communications, in addition to other administrative projects and tasks. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization.

Work Mode: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model, requiring employees to be in our Maple Grove, MN office at least three days per week. Visa Sponsorship: Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.

Your responsibilities will include:

• Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed.
• Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of time.
• Coordinate domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports.
• Plan and organize regular staff and other functional or project meetings, including agenda and materials preparation, tracking attendance, and organizing logistics.
• Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items.
• Maintain organizational charts for the broader R&D organization.
• Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.
• Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing.
• Consolidate and organize complex information into simple reports.
• Leverages available technology (i.e. Office 365) to seamlessly and efficiently collaborate and organize information with the broader organization.
• Acts as a conduit of communication to and from R&D leadership and supporting teams.
• Supports onboarding for new employees.
• May be responsible for various components of initiatives to include: Developing and adhering to timetables Coordinating large meetings/events Preparing status reports, records, and documents Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality Overseeing the execution of deliverables

Required qualifications:

• High School Diploma or GED
• Minimum of 5 years' experience providing administrative support in a corporate environment, preferably in a highly matrixed, global organization.
• Ability to maintain a high degree of confidentiality and discretion.
• Ability to take initiative and drive projects to completion.
• Ability to work effectively and partner with peers.
• Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint.
• Ability to work independently, multi-task, and prioritize daily workload.

Preferred qualifications:

• Bachelor's Degree preferred
• Hands-on experience with Office 365 technology: Copilot, Teams, OneDrive, SharePoint, PowerPoint, Excel, Word.
• Exceptional interpersonal skills, both written and verbal.
• Demonstrate high levels of professionalism and customer orientation.
• Exceptional administrative and organizational skills.
• Excellent problem-solving skills.