Research System Administrator

Why UT Southwestern

With over 75 years of excellence in DallasFort Worth, Texas, UT Southwestern is dedicated to upholding the highest standards of excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees.

Ranked as the #1 hospital in DallasFort Worth by U.S. News & World Report, we invest in you with opportunities for career growth and development aligned with your future goals. Our highly competitive benefits package includes healthcare, PTO and paid holidays, on-site childcare, wage merit increases, and much more.

We invite you to be a part of the UT Southwestern team, where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

With minimal direct oversight, this position is responsible for overseeing and supporting the development of individual and/or complex funding proposals. This includes effective interaction with all involved parties and providing proposal management, editing and writing support, integration services, and program and budget development assistance.

This position reports directly to the Director of Research Strategy.

Experience and Education

Required:

• Education: Bachelor's degree in science, communications, business, or a related field

• Experience: 8 years of experience working with extramural grants and contracts in an academic setting, including at least 2 years of significant editing and advising responsibilities for scientific and administrative components

Preferred:

• Education: Master's degree in science, communications, business, or a related field

Job Duties

• Partner with key stakeholders to design and implement research strategies that enhance the research portfolio

• Collaborate with faculty to develop proposal strategies and write or support non-scientific/technical sections of complex and individual grant applications

• Provide comprehensive editorial review and advise principal investigators on proposal content and organization

• Oversee and support the development of multiple complex funding proposals annually, as well as facilitate individual investigator-led grants

• Offer high-level mentorship and expertise in project management, scientific communication, sponsor requirements, and reviewer expectations

• Act as a subject matter expert on complex grants and guide Research Development Associates

• Manage and coordinate the proposal development process, ensuring integration and compliance with all sponsor requirements

• Provide templates and drafts for non-scientific sections such as education, outreach, and administrative plans

• Develop and maintain institutional resource materials and contribute to website updates

• Analyze and interpret complex scientific, medical, or technical data; may assist with graphics and visuals for applications

• Balance multiple projects in a fast-paced, deadline-driven environment

• Lead formal programs to enhance grant writing skills across broader audiences

• Facilitate key meetings with faculty to advance research agendas, including strategy sessions and team workshops

• Report to the Director of Research Strategy on all relevant activities

• Perform other duties as assigned

Knowledge, Skills, and Abilities

• Strong organizational, analytical, and communication skills

• Expertise in scientific writing and editing

• Ability to manage multiple priorities and deadlines

• Familiarity with sponsor guidelines and academic research environments

• Leadership and mentorship capabilities

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees, including:

• PPO medical plan available Day One at no cost for full-time employee-only coverage

• 100% coverage for preventive healthcare no copay

• Paid Time Off available Day One

• Retirement programs through the Teacher Retirement System of Texas (TRS)

• Paid Parental Leave

• Wellness programs

• Tuition Reimbursement

• Public Service Loan Forgiveness (PSLF) Qualified Employer

Learn more about these and other UTSW employee benefits: https://www.utsouthwestern.edu/employees/hr-resources/

Security and EEO Statement

Security: This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. If the position involves access to critical infrastructure (as defined in Section 113.001(2) of the Texas Business and Commerce Code), maintaining the security or integrity of that infrastructure is a minimum qualification.

EEO Statement: UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination based on:

• Race

• Color

• Religion

• National origin

• Sex

• Sexual orientation

• Gender identity or expression

• Age

• Disability

• Genetic information

• Citizenship status

• Veteran status