Receptionist

Receptionist

We are seeking a highly organized and detail-oriented receptionist to join our team. This role requires an individual who can efficiently manage front desk operations while supporting administrative tasks. The ideal candidate will have strong communication skills and the ability to work independently and collaboratively.

Responsibilities

• Answer the switchboard and greet visitors with professionalism and courtesy.
• Open, stamp, distribute, and copy incoming mail as needed.
• Prepare and manage outgoing mail, including UPS and FedEx shipments.
• Maintain job files, purchase orders, and accounts payable (A/P) files, including filing duties.
• Process accounts payable by matching, processing, coding, and data entry.
• Prepare A/P checks for mailing and organize A/P invoices for filing after payment.
• Maintain records of accounts payable and prepare weekly timesheets for payroll processing.
• Maximize office productivity by utilizing appropriate software applications.
• Maintain contact with customers and vendors, ensuring smooth communication.
• Keep accurate records of vendor Form W-9s and Certificates of Insurance.
• Manage office equipment inventory, leases, and maintenance schedules.
• Schedule and monitor office janitorial services and maintain adequate supplies.
• Promote a harmonious and teamwork-oriented atmosphere with coworkers.
• Research and develop resources to create efficient workflow processes.
• Type letters, reports, and forms and establish uniform correspondence procedures.
• Produce regular activity documentation to aid executive decision-making.
• Perform special projects as directed.

Essential Skills

• Associate's degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training.
• Proficiency in Microsoft Office Suite (Word, Excel), Internet applications.
• Strong verbal and written communication skills, with the ability to effectively speak before groups and draft professional correspondence.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
• Problem-solving skills with the ability to interpret written, oral, diagram, or schedule instructions.
• Familiarity with mathematical concepts such as fractions, percentages, ratios, and basic geometry.

Additional Skills & Qualifications

• Experience with accounts payable and payroll processes, including invoice coding, check preparation, and timesheet submission.
• Strong organizational and multitasking abilities.
• Familiarity with vendor compliance requirements, including W-9 forms and Certificates of Insurance.
• Ability to manage office equipment inventory, leases, and service schedules.
• Experience in front desk operations, including switchboard management and visitor reception.
• Skilled in handling mail logistics and shipping procedures (UPS, FedEx).
• Demonstrated discretion and professionalism in handling confidential information.

Work Environment

This position is based in an office setting. The employee will frequently be required to sit, talk, or hear, and occasionally stand, walk, climb, balance, stoop, kneel, crouch, or crawl. The role may require lifting and/or moving up to 50 pounds. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

Job Type & Location

This is a Permanent direct placement position

Pay and Benefits

The pay range for this position is $41600.00 - $41600.00/yr.

comprehensive health, dental, and vision insurance, 401k retirement plans with employer contributions, and short-term/long-term disability insurance

Workplace Type

This is a fully onsite position in Wendell,NC.

Application Deadline

This position is anticipated to close on Sep 30, 2025.