Receptionist / Administrative Assistant

Receptionist / Administrative Assistant

Be the Welcoming Face of Innovation - Join dlw Architects as a Receptionist / Administrative Assistant! Position Title: Receptionist / Administrative Assistant Company: dlw Architects Location: Dunedin, FL Salary: $18-$20+/hr

dlw Architects is looking for a poised, reliable, and detail-oriented Receptionist / Administrative Assistant to become an integral part of our professional team. This role serves as the first point of contact for visitors and clients and supports the leadership team in daily administrative operations. The ideal candidate is a polished professional who thrives in a dynamic environment and is committed to maintaining a welcoming, organized, and efficient front office.

David L. Wallace and Associates, PA (dlw Architects) is a global architecture and engineering firm delivering world-class solutions across a wide range of project types. Based in Dunedin, Florida, we take pride in our collaborative studio culture and commitment to design excellence. We offer competitive pay, professional development opportunities, and a workplace culture where creativity and initiative are valued.

Key Responsibilities

• Front Desk & Office Operations
  • Greet clients, consultants, and guests with professionalism and warmth.
  • Manage a multi-line phone system, screening and routing calls appropriately.
  • Monitor voicemails, general email inboxes, and ensure timely follow-up.
  • Maintain the reception and common areas to ensure a professional and organized space.
  • Open and close the office daily, ensuring readiness and security.
  • Handle mail, packages, and courier deliveries.
• Administrative & Calendar Management
  • Provide direct administrative support to the CEO and COO.
  • Draft internal communications, send team reminders, and compile daily updates.
  • Track employee time and attendance; assist with reporting.
  • Schedule meetings, Lunch & Learns, and manage multi-calendar coordination.
  • Format documents, manage digital and hardcopy filing systems, and assist with document preparation.
  • Support office events, including setup and hospitality coordination.
• Technology & Software Proficiency
  • Operate office equipment including printers, scanners, and phone systems.
  • Proficiently use Microsoft 365 Suite (Outlook, Word, Excel), Microsoft Teams, Dropbox, and Adobe Acrobat.
  • Assist with light design tasks using Canva or Adobe InDesign.
• Team & Leadership Support
  • Coordinate team schedules and provide daily support to executive leadership.
  • Liaise with external vendors, consultants, and event presenters.
  • Ensure the team is informed of key deadlines and meetings.

Qualifications

• Required
  • 1-2 years of experience in a receptionist or administrative assistant role.
  • Strong verbal and written communication skills.
  • High degree of professionalism, discretion, and reliability.
  • Excellent organizational and multitasking abilities.
  • Proficiency with Microsoft 365, Outlook, Teams, Dropbox, and Adobe Acrobat.
• Preferred
  • Experience in an architecture, engineering, or professional services firm.
  • Familiarity with project management or time tracking software.
  • Event coordination or hospitality background.

Benefits

• 401(k) with company matching
• Health, dental, and vision insurance
• Life insurance and disability coverage
• Paid time off and company holidays
• Half-day Fridays
• Paid holiday break
• Referral program
• Supportive studio culture and opportunities for professional development

Schedule: Full-Time - Monday to Friday, 8:30 AM - 5:30 PM

Location: Dunedin, FL (On-site) Equal Employment Opportunity (EEO) Statement: We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status. Compliance Statement: A background check will be completed as part of the onboarding process, in compliance with applicable laws.