Real Estate Planning Project Manager, Senior - Facilities

Real Estate Planning Project Manager, Senior

The Real Estate Planning Project Manager, Senior, in a healthcare setting is responsible for overseeing the strategic planning, development, and execution of real estate and facility projects. This role ensures that healthcare facilities are designed, constructed, and maintained to support clinical operations, regulatory compliance, and long-term organizational goals.

Essential Job Statements

Strategic Planning & Development

Collaborate with real estate team and senior leadership to align real estate strategies with healthcare delivery goals.

Conduct feasibility studies, site selection, schematic design, design development, construction document/administration and space utilization analysis.

Participate in the development of facility master plans as required.

Project Management

Lead capital projects from concept through completion, including renovations, expansions, and new construction.

Lead the development of the request for bids and/or request for proposal scope of projects in coordination with supply chain.

Oversee project scope, budget, timeline, and quality standards.

Establish clear expectations of other team members by documenting roles and responsibilities timelines, standards for quality, and measures of success.

Interface with senior management on all aspects of construction planning when required.

Select and negotiate with supply chain and legal appropriate contracts for architectural and engineering services.

Manage project scope, budget, timeline, and quality standards.

Leads design meetings with architects, engineers, contractors, and internal stakeholders.

Coordinate completed design projects for handoff to construction teams.

Manage project to ensure the scope is within the parameters established to meet budget and timeline.

Document information for design meetings and information/communication records for the real estate portfolio.

Ensure smooth handoff of complete designs to construction teams.

Regulatory Compliance & Risk Management

Ensure all projects comply with healthcare regulations (e.g., Joint Commission, OSHA, ADA, CMS, FGI).

Oversee environmental and safety risk assessments.

Ensure all processes and policies are followed to include significant transaction processes required by the Board of Directors.

Identify potential issues and implement mitigation strategies to keep projects on track.

Financial Oversight

Prepare and manager project budget and forecasts.

Create workday and strata documents to support the project.

Evaluate cost-saving opportunities and return on investment.

Develop SBAR for justification of project overruns.

Maintain accurate schedules and forecasts in e-Builder and Smartsheet.

Stakeholder Communication

Serve as the liaison between clinical departments, administration, and external vendors.

Provide regular updates to executive leadership and board members.

Employment Qualifications

Required Education: Bachelor's degree in Project Management, Facilities Management, Engineering, Architecture, or a related field.

Preferred Education: Master's degree in Project Management, Facilities Management, Engineering, Architecture, or a related field.

Licensure/Certification Required: PMP certification, Lean, Six Sigma Green Belt or Black Belt certification.

Licensure/Certification Preferred: N/A.

Minimum Qualifications: 8+ years of experience in facility management, construction, or project management on health care projects. Proficiency in standard Microsoft desktop software including MS Projects, AutoCAD or Revit, e-Builder. Strong organizational, communication, and leadership skills. Deep understanding of healthcare facility requirements, including infection control, patient flow, and medical equipment integration. Strong leadership and interpersonal skills to manage diverse teams and communicate with senior stakeholders.

Other Knowledge, Skills and Abilities Required: Ability to juggle multiple goals and deadlines in the context of the big picture. Ability to build a strong network and relationships at executive levels with technology and solutions, customers and vendor groups. Excellent written, interpersonal and oral communication skills. Proven analytical and problem-solving abilities.

Other Knowledge, Skills and Abilities Preferred: Combination of education and experience in lieu of a degree. Working Conditions: Periods of high stress and fluctuating workloads may occur. Required to car travel to off-site locations, occasionally in adverse weather conditions. May have periods of constant interruptions. Prolonged periods of working alone.

Physical Requirements: Physical Demands: Stoop, Kneel, Squat. Work Position: Sitting, Walking, Standing. Additional Physical Requirements/Hazards: Exposure to dust/fumes. Mental/Sensory Emotional: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking. Emotional: Fast pace environment, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Noisy Environment, Able to Adapt to Frequent Change.