Radiology Oncology System Administrator

Company : Kaiser Permanente

Location : Pleasanton, CA, 94566

Posted Date : 14 October 2025

Job Type : Other

Category : IT Operations & Helpdesk

Occupation : System Administrator

Job Details

Job Summary:

Under the direction of the Regional Administrator of Radiation Oncology and the Regional Director of Radiation Oncology, the RO Systems Administrator manages the operations of the RO specific systems at the local facility to meet the clinical needs of the RO departments workflow and treatment processes.Under supervision of Regional Administrator and in collaboration with clinical teams, RO Systems Administrator is also responsible for evaluation, deployment, management and enhancement of clinical RO information systems used for clinical and operational purposes. Work closely with Chief Physicists and Physics team to evaluate new systems and functionality to include hardware and infrastructure requirements. At the request of the Regional Administrator, responsible for collaborating and/or assisting the RO Systems Administrators of other facilities. May be responsible for training new RO Systems Administrators and to provide competency assessments and input on their evaluations.

Essential Responsibilities:

Responsible for the management of server infrastructure and integrity of designated applications;troubleshooting and maintenance of RO clinical and QA systems, including but not limited to ARIA, Eclipse, Brainlab, MIM, and Sun Nuclear products.
Develop appropriate data and system security protocols for RO systems, including but not limited to access, system patches, anti-virus, and PHI/PII to comply with KP and regulatory standards.
Asseses, plans, and implements system changes for local and system-wide software and hardware upgrades, regional initiatives, and technological advancement.
Manages and maintains RO system interfaces, including but not limited troubleshooting DICOM and HL7 issues, regression testing, and management of error logs.
Responsible for system backups and archiving of local RO systems, including but not limted to maintenance and periodic testing of Disaster Recovery Plans associated with network and data storage.
Responsible for training (vendor and internal) for local physicians, technologists and other staff related to RO systems implementations.
Participates in regional planning and operations support processes including 1) conducting or participating in studies to determine appropriate technical solutions for business requirements, 2) participating in hardware and software evaluation efforts related to purchase or utilization of new hardware or new software systems. Provide project management, design, testing and other technical functions, as needed.
Performs local audits, gathers statistics and prepares reports for management and quality improvement.
Responsible for the general understanding of PT-IT, EM (Healthconnect), and PACS systems to troubleshoot and repair system problems in collaboration with KPT-IT, PACS Administrators, and Biomedical Engineers.
Responsible for local system support, software upgrades, peripheral installations and maintenance on non-MWI workstations (workstations not supported by KP-IT).
Responsible for working in collaboration with KP-IT, local PACS System Administrators, and Biomedical Engineering in the installation planning and execution of IT and PACS related local projects.
Monitors and help maintain an up-to-date inventory of network addresses, clinical system (workstations, server hardware) configurations and software versions for all RO systems.
Assists other RO Systems Administrators if needed to troubleshoot and subsequently repair hardware and software related problems or issues upon the request of the Regional Administrator.
Occasional travel is required between RO centers for onsite work. Required to provide vacation coverage and project support for other RO centers.

Basic Qualifications:

Experience

Minimum two (2) years experience in implementation, troubleshooting, and conducting training of radiation oncology systems, imaging systems, informatics or information system management.

Education

Bachelors degree in Computer Science, or Informatics Technology, OR four (4) years of experience in a directly related experience.
High School Diploma or General Education Development (GED) required.

License, Certification, Registration

Additional Requirements:

Strong information technology and computer skills
Strong verbal and written communication skills, with experience in developing technical documentation.
Knowledge of federal, state and local regulations that pertain to records retention, confidentiality and the release of medical records.
Knowledge of medical terminology.
Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

Experience with managing complex projects involving a large number of stakeholders
Analytics skills with experience in SAS or equivalent tool and Tableau
Experience with Microsoft SQL
Experience with API, C++, or other porgramming language
Experience in web management platforms or applications
Certification through CompTIA or equivalent
Certification through Microsoft, Citrix, or equivalent
One (1) year healthcare experience preferred.