Quality - Project Coordinator

Project Coordinator
This role is 100% Onsite, New Brunswick
Work Schedule: Monday - Friday, Business Hours

Position Summary

Position provides administrative and project support to the office of Senior Director & Head, Exploratory Biopharmaceutics, Drug Product Development. This is a multi-site organization in Client responsible for scientific research and development of innovative medicines that transform patients' lives. The position requires mastery of the executive assistant and project management function, including projection of a strong presence internally and externally with a high level of professionalism. Candidate will perform highly diverse administrative and project management duties, which involve senior level contacts and exposure to sensitive information requiring confidentiality, discretion, and good judgment.

Key Responsibilities

1. Support Exploratory Biopharmaceutics and leadership team, and Drug Product Development organization
2. Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Drug Product Development function to support organization administration & operations
3. Manage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-board employees.
4. Plan and manage year-long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high-level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools
5. Draft and send out communications to department; strong professional writing skills
6. Strong organizational skills, pay close attention to detail and follow-up, and properly balance priorities and resources.
7. Coordinates across other operational and administrative staff in the organization
8. Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
9. Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
10. Anticipate key issues and implement action plans based on changing priorities and commitments.
11. Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
12. Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
13. High proficiency with MS Office Suite, SharePoint and strong learning agility to keep up with tools
14. Will require occasional travel to other Client sites in NJ (SW, PP, Lville)--less than 10%

Qualifications & Experience

1. Require associate degree; BS highly preferred; educational experience may be substituted for appropriate and relevant experience.
2. At least 4 years administrative or comparable experience. Prior Executive Associate or Project Coordinator