Project Coordinator

Project Coordinator

Review client specifications and job requirements to develop accurate and timely print estimates. Analyze costs related to paper, ink, labor, press time, finishing, mailing, postage, and outside services. Work closely with sales, account management, and production teams to develop optimal pricing strategies. Recommend cost-effective alternatives or efficiencies when appropriate. Maintain accurate and up-to-date records in estimating and production systems. Source pricing from vendors and subcontractors as needed. Ensure that all estimates align with production capabilities and scheduling. Assist with job planning and production handoffs to ensure smooth execution.

Responsibilities

• Develop accurate and timely print estimates based on client specifications.
• Analyze costs related to paper, ink, labor, press time, finishing, mailing, postage, and outside services.
• Collaborate with sales, account management, and production teams to develop optimal pricing strategies.
• Recommend cost-effective alternatives or efficiencies when appropriate.
• Maintain accurate and up-to-date records in estimating and production systems.
• Source pricing from vendors and subcontractors as needed.
• Ensure that all estimates align with production capabilities and scheduling.
• Assist with job planning and production handoffs to ensure smooth execution.

Essential Skills

• Project coordination
• Cost estimates
• Pricing
• Customer support
• Record keeping
• Customer service
• Document control

Additional Skills & Qualifications

• 3+ years of estimating experience in a commercial or direct mail print environment
• In-depth knowledge of print production methods (digital, offset, finishing, mailing)
• Experience with USPS regulations, mail piece design, and postage for direct mail projects
• Familiarity with estimating software and MIS systems (e.g., EPMS, PrintSmith, Pace, Avanti, etc.)
• Strong math and analytical skills with attention to detail and accuracy

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stoughton, WI.

Application Deadline

This position is anticipated to close on Oct 24, 2025.