Project Coordinator

Project Coordinator

The Project Coordinator supports Project Management in all aspects of project executionfrom bidding and proposal creation to order management, delivery coordination, and on-site support. This role plays a critical part in ensuring smooth operations and customer satisfaction throughout the project lifecycle.

Knowledge, Skills, and Abilities Required:

• High School Diploma or GED
• Minimum of three (3) years of experience in the foodservice industry and/or construction project support
• Ability to read and interpret blueprints and construction documents
• Strong organizational and multitasking skills with the ability to meet deadlines
• Excellent written and verbal business communication skills
• Proficiency in Microsoft Office Suite and the ability to learn industry-specific software (e.g., AutoQuotes, SAP)
• Ability to independently estimate project proposals

Knowledge, Skills, and Abilities Preferred:

• Experience with CAD, Revit, or hand sketching
• On-site construction experience, including field dimensioning, trade coordination, and site reporting
• A bachelor's degree in a related field is strongly preferred

Essential Duties:

• Complete, order, and file project documents at project initiation
• Compile submittal books and owner's manuals for customers
• Collaborate with Project/Installation Management, General Contractors, and Sub-Contractors to ensure smooth project coordination
• Attend construction meetings as assigned
• Submit weekly project status reports to Project Managers and the Sales Team
• Perform field dimensioning as needed
• Maintain daily communication with the Project Team and provide regular updates
• Foster and maintain strong relationships with vendors, vendor reps, and customers
• Escalate equipment or installation issues promptly
• Assist with the delivery and installation of hoods, walk-ins, and kitchen equipment
• Instruct and monitor on-site trades for proper mechanical connections
• Work with the Project Manager and job site team to resolve punch lists and support closeout procedures
• Occasionally attend project turnovers to assist in the transition to ownership
• Coordinate with the Don Build Corporate team on accounting and billing compliance
• Support additional Don Build sales activities as needed
• Perform other duties as assigned
• Maintain accurate and organized project files
• Coordinate and track equipment shipments and deliveries
• Schedule and track installation work