Project Coordinator

Project Coordinator

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Transfer Program Coordinator, you'll be a vital part of a collaborative, interdisciplinary team that supports students from diverse backgrounds as they navigate their academic journey into Duke.

You'll work closely with the Dean of Transfer Students and campus partners to ensure a seamless and enriching experience for incoming and current transfer students. Your role will help shape the future of Duke's transfer community through thoughtful communication, data management, and student-centered programming.

Be Bold.

What You'll Do:

Transfer Program Operations:

• Build and maintain a comprehensive database of all courses transferred to Duke by transfer students, including those originating from Duke.
• Prepare individualized Preliminary Transfer Evaluation spreadsheets for each admitted transfer student.
• Coordinate recruitment and application materials in collaboration with Admissions, Student Affairs, Housing, Trinity Quad Deans, NSFP, and others.
• Serve as liaison with the Registrar's Office, Directors of Undergraduate Studies (DUS), and departmental staff to manage academic data and documents.
• Manage communications for the Dean of Transfer Students, including monitoring and responding to shared email accounts.
• Develop and maintain an alumni database of Trinity transfer students.
• Co-design and implement the Junior Transfer Academy to foster intellectual and social engagement for incoming junior transfers.
• Support transfer students in declaring majors before their first semester begins.
• Collaborate with departments to ensure timely and accurate evaluation of transfer credits.
• Recommend and implement process improvements for transfer evaluations, including automation initiatives.
• Respond to inquiries from Duke-originating students regarding transfer credit policies and triage advising needs.
• Supervise work-study students and review completed work for accuracy.
• Lead special projects and perform related duties as assigned.

Events & Communications:

• Create and maintain a user-friendly web presence for transfer-related policies and guidance.
• Plan and execute two annual community-building events and the Transfer Student Support Network gathering.
• Coordinate with faculty advisors, DUSs in Program I majors, Athletics, and Quad Advising during each intake cycle.
• Design marketing materials and recruit current transfer students to participate in information sessions.

Financial & Administrative Support:

• Process financial transactions including reimbursements, JV entries, and procurement card purchases.
• Prepare expense reports and maintain a detailed budget for the Office of Trinity Transfer Students.
• Assist with assessment reporting and monitor expenditures to ensure fiscal accuracy.

Anticipated Pay Rate:

Duke University provides an annual base salary range for this position as USD $44,766.00 to USD $71,706.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your pay check. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/ or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

What You'll Bring:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program
• Work requires three years of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate, communicate and implement a variety of program activities and events.

• Strong leadership, organizational, and communication skills.
• Familiarity with website editing tools (Drupal preferred), Microsoft Office Suite, Qualtrics, Excel, Box, Kauli, and Duke Hub.
• Knowledge of Duke's financial systems and hiring procedures.
• Commitment to exceptional customer service and inclusive communication.
• Ability to manage multiple priorities, adapt to evolving procedures, and identify trends in data.

Ready to Make a Difference?

Apply now and help us build a stronger, smarter, and more connected future.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.