Project Administrator (Bremerton, WA)

Project Administrator

A large construction firm is seeking to hire two skilled Project Administrators for an 8-month contract. The position is located in Bremerton, WA and offers a 7am to 3:30pm shift. The role involves providing comprehensive administrative support to marine construction and/or dredging project sites. This position requires travel and the ability to support various projects within the region. The ideal candidate will possess strong administrative and computer skills, with a high level of accuracy and attention to detail. Initiative, problem-solving, multitasking abilities, and maintaining confidentiality are crucial for success in this role.

Responsibilities:

• Provide administrative and clerical support, including faxing, scanning, processing daily mail, correspondence, filing, and managing spreadsheets.
• Coordinate project team meetings.
• Answer phones, forward calls, record messages, and provide necessary follow-up.
• Set up field office, housing, and vendors for remote job sites.
• Arrange and coordinate onsite maintenance and repairs by outside contractors.
• Manage project document control on SharePoint, including handling preliminary notices, conditional lien waivers, change orders, purchase orders, and subcontracts.
• Order and manage office supplies and assist with submitting purchase requisitions.
• Process project-related accounts payable invoices.
• Review field timecards and manage subcontractor certified payroll.
• Assist project personnel with payment accruals, material purchase orders, change orders, and cost reports.
• Conduct new hire onboarding and coordinate training sessions.
• Act as a liaison between the field and HR department.

Essential Skills:

• Project coordination
• Construction administration
• Data entry
• Microsoft Office proficiency, including Excel and PowerPoint
• Document control
• Scheduling and coordinating meetings
• Invoicing and reporting

Additional Skills & Qualifications:

• Experience in SharePoint, Power BI, VLOOKUP, and pivot tables
• Experience with Concur and badging
• Two or more years of experience in a similar role
• A college degree in a related field is preferred but not required

Work Environment:

The position is based in a construction worksite trailer, and candidates must be comfortable working in this setting. The role demands the ability to handle strong personalities and possess a thick skin due to the nature of the construction industry. Opportunities for extending the contract may arise if the workload increases.

Job Type & Location:

This is a Contract position based out of Bremerton, Washington.

Drug Test:

Five-panel

Pay and Benefits:

The pay range for this position is $25.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Bremerton, WA.

Application Deadline:

This position is anticipated to close on Nov 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email astoncarteraccommodation@astoncarter.com for other accommodation options.