Procurment Coordinator

Procurment Coordinator

Under the direction of the Procurement Leadership, this role supports client account procurement operations, sourcing, contract management, and performs supplier management administration across multiple Accounts in facility management services. The Procurement Coordinator will support the strategy set by the Client Account Procurement Lead.

Responsibilities:

• Liaise with the Procurement Manager and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.
• Support supplier audits to ensure utilization of Preferred/Approved Suppliers, contract templates, additional tools, and templates.
• Responsible for supplier onboarding, supplier proposals, and assist in evaluation presentations to stakeholders.
• Coordinate the preparation of contracts with suppliers, utilizing templates and processes to ensure accuracy in final negotiated Scope of Work, Pricing, Site & Equipment Lists.
• Facilitate contract negotiation ensuring compliance with C&W and/or client policies and review compliance of service agreement terms and conditions and engaging Legal and Risk Departments where necessary.
• Contract Repository utilization for supplier contract storage.
• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.
• Research and analyze the supply base for diverse suppliers, supplier consolidation, and improvement in service levels for the Client Account.
• Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.
• Perform other miscellaneous related duties as assigned.

Qualifications:

• Bachelor's degree in a related field. (Advanced degree is a plus)
• 2+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.
• Must have knowledge of legal aspects of contract terms and implications, ability to prepare amendments, and explain to stakeholders the specifics of the contracts.
• Self-motivated and works independently to find solutions.
• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).
• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.
• Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.
• Understand Strategic Sourcing processes and demonstrate proficiency with e-tools such as e-Sourcing, and contract management systems.
• Proficiency with Excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.
• Experience in the Commercial Real Estate and/or Facility Management environments desired.