Procurement Specialist - Strategic Sourving and contracts

Job Posting

This person will be supporting the Legal team composed of three pillars. Those pillars are Compliance, Contracts, and procurement. Any type of IT procurement work or Tech contracts/supplier work would be nice to have/not required. Quality checks on contracts language, supplier review, pricing, negotiations, sourcing strategy, are the essence of the role.

We are looking for someone who has experience with strategic sourcing. Strategic sourcing is a process that creates efficiencies across all spend categories, minimizes supply risks with improved supplier selection, and gives visibility into pricing and forecasting. Explore strategic sourcing solutions.

Responsibilities include:

• Coupa system management/monitoring: (Coupa would be nice if they have it but it's fine if they don't. They will need to have experience with a similar software competitor like Ariba, Jaggaer, Procurify, Tradeshift, Airbase, etc.)
• Review/monitor/QC/process reqs follow up with users for approvals
• Ensure POs are transmitted correctly
• Troubleshoot and solve for Coupa system issues, including tickets
• Assist users with questions/delegations, reporting, etc.
• Reporting (run reports for visibility and accuracy/update)
• Contract export and review (correct as needed) including:
• Export/prepare Procurement quarterly updates/year end
• Coupa implementation costs updates
• Monthly Coupa user review
• Provide training for new Coupa users
• Manage PO change requests and record in Sharepoint report
• Monitor status/track and log for D&B, Gartner, TPCRM, etc.
• Coupa change management log updates/maintenance
• Sharepoint updates
• Expiring contract
• NDAs
• MSAs
• Maintain SOP
• Ensure Sharepoint site(s) / content current (archive outdated information, refresh as needed, etc)
• Supplier status review annually
• Projects/ad-hoc:
• Manage requests from Stakeholders i.e.
• Assist in acquiring samples for testing (Microsoft Hub, Samsung Flip)
• Request for Proposal (RFP, RFI, RFQ)
• Have conducted and/or familiar with RFx processes
• Negotiate pricing to maximize savings and/or cost avoidance.
• Establish and maintain relationships within the business lines, contract managers, legal and sales groups to effectively understand needs and capabilities, and to effectively and efficiently complete purchasing requests.
• Partner with stakeholders to ensure complete necessary vendor documentation, following existing Sourcing & Procurement procedures.
• Manage contracts and license agreements to ensure that obligations are met and the process for tracking renewals or replacement of existing agreements is managed and scalable.
• Help troubleshoot and resolve process issues impacting internal stakeholders.

Possible responsibilities include:

• Support for Accounting & Finance team for Coupa-related activity
• Not sure this is feasible (or not right away)

Other responsibilities:

• Assist with projects upcoming/in flight
• Align with parties (Vendors, Stakeholders, etc) of activity needed and timing
• Supplier Management
• Tracking SLAs and managing credits
• Help troubleshoot and resolve process issues impacting internal stakeholders.

Qualifications:

• Bachelor's Degree in Business or related field preferred
• Knowledge of strategic sourcing processes (RFx), contract development, contract standards, and language
• Strong customer service orientation; strong teamwork and collaborative capabilities
• Excellent prioritization, planning, problem-solving, and organization skills
• Ability to work effectively in a fast-paced, high-volume environment and manage within multiple deadlines
• The ability to influence without authority
• Flexibility to work successfully with a wide variety of personal styles and adapt to change
• Good technical aptitude with proficiency in Microsoft Suite

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.