Payroll Specialist

Payroll Specialist

The position is on-site, Monday-Friday at our office in Forest Hills, PA.

Heartland Restaurant Group, a leading Dunkin' franchisee, is seeking an experienced Payroll Specialist to join our Support Center team, on-site Monday thru Friday in Forest Hills. This role is key to ensuring our 1,800+ employees are paid accurately and on time, while also supporting payroll system integrations, audits, and process improvements.

What You'll Do

• Process full-cycle, multi-state biweekly payroll for 1,800+ employees.
• Manage and process all payroll taxes, EFTPS, 941 filings, and quarterly/annual tax reports.
• Handle garnishments, child support payments, benefit deductions, and 401(k) contributions/adjustments.
• Reconcile payroll transactions and GL entries; process ACH uploads to banks.
• Coordinate with HR, Accounting, and Operations to maintain accurate employee records.
• Implement, maintain, and support payroll/timekeeping software integrations.
• Support audits (401k, workers' comp, compliance) and certified payroll reporting.
• Ensure compliance with federal, state, and local wage and hour laws.
• Assist with year-end reporting, including W-2s and 1095s.
• Develop and update payroll-related policies and procedures.
• Respond to employee payroll inquiries with professionalism and timeliness.

What We're Looking For

• 5+ years of payroll processing experience
• Minimum 5 years of recent experience using ADP Workforce Now for payroll processing required.
• Strong knowledge of payroll laws, prevailing wage, garnishments, and benefit deductions.
• Advanced skills in Microsoft Office (Excel, Teams, Outlook, Word, PowerPoint).
• Excellent attention to detail, organizational, and problem-solving skills.
• Strong ability to manage multiple deadlines in a fast-paced environment.
• High level of confidentiality, integrity, and professionalism.