Payroll Administrator

Payroll Administrator

Hybrid Schedule + Flexible Pay + Weekly Pay + Benefits

Must Have Experience:

Workday Software Experience Required

5+ years of Payroll Experience Required

High School Diploma Required

Strong knowledge of federal, state, and local payroll laws, regulations, and guidelines.

Familiarity with timekeeping, payroll, and salary methods, including FLSA laws, overtime, and termination regulations.

Self-motivation with the ability to work independently and as part of a team.

Job Description

The Payroll Administrator will play a critical role in processing and submitting payroll for over 2000 employees in the United States using Workday. This position requires reconciling bi-weekly and weekly payroll reports, ensuring compliance with internal controls and audit processes, and effectively prioritizing tasks in a dynamic, fast-paced environment.

Responsibilities

• Ensure valid and timely transmission of bi-weekly and hourly-union payroll for various employee categories including Salary-Exempt, Salary-Nonexempt, Hourly union shift workers, and Hourly-Nonexempt.
• Manage employee payroll data, including tax withholdings, deductions, timesheet reconciliation, vendor payments, wage garnishments, retro adjustments, and imputed income/gross-up payments.
• Audit system-generated transaction reports for accuracy and compliance with policies and standard procedures.
• Reconcile payroll following established SOX and internal controls.
• Manage expatriate payroll entries for both home and host countries.
• Handle stock, dividend, and non-qualified retirement payments, including related tax filing/payment requirements.
• Ensure accurate and timely payments of federal, state, and local withholding and unemployment taxes.
• Perform quarterly duties, including Multiple Worksite reporting, remitting payroll taxes, and balancing quarterly filings.
• Reconcile employee annual W-2 Forms.
• Process taxable fringe benefits, taxable and non-taxable relocation expenses.
• Review, audit, and troubleshoot challenges related to the garnishment process.
• Research and resolve employee payroll inquiries and advise HR and business management on required escalations.
• Provide customer support to outsourced vendors and employees.
• Act as liaison between payroll and other departments to ensure understanding of payroll system requirements.
• Maintain up-to-date knowledge of payroll regulations and organizational policies.
• Participate in team and HR projects and continuous improvement initiatives.
• Provide high-level customer service to internal and external clients.

Pay and Benefits

The pay range for this position is $35.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Sep 15, 2025.