Payroll Administrative Assistant

Payroll Administrative Assistant

LHH Recruitment is working with a construction company in Mesa who is in search of an administrative clerk to support their field technicians' payroll processes. This job is Monday-Friday 7am-4pm, fully onsite. This role is responsible for accurately processing payroll-related data, managing personnel timesheets, handling expense reimbursements, and supporting administrative functions within the construction operations.

Key Responsibilities

• Receive daily field reports and input data into timesheets.
• Submit completed timesheets to the Payroll Department.
• Set up timesheets for new personnel and ensure they are added to the daily field reports.
• Receive layoff information from the Superintendent.
• Coordinate with Payroll to request live checks.
• Collect and review receipts from employees.
• Complete and verify expense forms.
• Update the tracking spreadsheet and submit documents for Project Manager approval.
• Receive relevant timesheets from Site Safety.
• Prepare and submit required documentation to the Executive Coordinator for review.

Qualifications

• High school diploma or equivalent
• Prior experience in a data entry or administrative role (construction industry preferred)
• Strong attention to detail and organizational skills
• Ability to handle sensitive information with confidentiality
• Proficiency in Microsoft Excel and other basic office software
• Excellent communication skills and ability to work collaboratively with field and office staff
• Must be able to work on-site, Monday through Friday, from 7:00 AM to 4:00 PM

Pay Details: $21.00 to $24.00 per hour

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Ref: US_EN_27_813275_3102613