Office Administrator

Office Administrator

The office administrator is the backbone of our operations, ensuring smooth day-to-day workflow and supporting our agents so they can focus on serving clients. This role combines front desk reception, transaction coordination, and marketing support in a fast-paced, client-focused environment. Key responsibilities include: greeting visitors, answering phones, and responding to client inquiries with professionalism. Scheduling appointments, showings, and meetings for agents. Preparing, processing, and tracking real estate documents (contracts, disclosures, leases). Maintaining accurate client files and ensuring compliance with state regulations. Assisting with creating and posting property listings on MLS and social media. Preparing flyers, brochures, and other marketing materials. Ordering and managing office supplies and equipment. Maintaining organized filing systems (digital and paper). Coordinating open houses and client events. Providing administrative support to agents and brokers as needed.

Qualifications: High school diploma or equivalent (Associate's or Bachelor's preferred). Prior experience in real estate, office administration, or customer service is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency in Microsoft Office; familiarity with real estate software (MLS, CRM) preferred. Ability to maintain confidentiality and handle sensitive information. Customer-focused mindset and team-oriented attitude.

The pay range for this position is $18.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement plan pre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off/leave (PTO, vacation or sick leave).

This is a fully onsite position in Haubstadt, IN.

This position is anticipated to close on Sep 22, 2025.