Leader Project Portfolio Management

Leader Project Portfolio Management

The Site Project Portfolio Leader will support, mentor, and manage the Swiftwater portfolio management team within Swiftwater Strategy and Portfolio function. The position is responsible to meet site CAPEX/OPEX and reporting metrics. The leader will ensure the project portfolio and project resources are aligned with the objectives of applicable Site critical business needs, Shine and M&S vaccines quality metrics, on-time delivery of performance metrics reporting. The position coaches and mentors the team to deliver the expected performance. This is a critical role in the overall Site portfolio management of the projects and coordination with all functions supporting projects.

The role is heavily matrixed and critical to maintain project KPIs, budget, schedule, and effective use of resources by anticipating gaps, mis-alignment, and providing feedback to the management, teams, and escalate to the next level of governance as required. The person must interact and foster collaborative relationships with project leaders, work stream controllers, workstream leaders/project team, Swiftwater M&S Finance, M&S Finance from Corporate and other sites, site leadership, global PM, and the leadership from external partners.

The person will also be responsible for leading cross-functional initiatives, such as M&S Project Management Guidebook training, SHINE management/administration, and resource capacity & demand forecasting. Collect, analyze, and control Site CAPEX and OPEX budget overseeing the progress of objectives, milestones, and pipeline advancements.

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Main Responsibilities:

• Manage, coach, mentor, and address issues of the portfolio management team. Lead cross-functional and end-to-end planning and execution of site CAPEX/OPEX in order to facilitate and support schedules, budgets, communications, and project risks. Support delivery of project objectives on time, budget, and quality, taking into account risks and working closely with members of the project team. 70%

• Build and manage site project portfolio that meets the annual budget and Strat forecast and identify critical paths and key milestones towards ensuring timely delivery of projects.

  Build and manage resource plans in alignment with project timelines. Work with the cross-functional project team members to ensure that resources are anticipated, planned/budgeted and allocated to meet the demands of the project plan.

  Coordinates M&S product flows between multiple sites (Swiftwater, Pearl River, etc.) and CMOs.

  Coordinates closely with M&S Finance at local, and other sites, and corporate.

  Challenge the key underlying assumptions on work stream budgets, schedules, and resources with function/work stream leaders.

  Collect, enter, and maintain/update all information (budgets, schedules, resources) from workstreams in SHINE (as needed).

  Coordinate the cross-functional project teams on budgets and schedules to ensure they are up to date by reporting true and faithful status of the project. Ensure timely and consistent planning, forecasting, analysis, and reporting on budgets and timelines to enable business decision making.

  Consolidate, monitor, challenge, and ensure reforecasts with project team members: budgets, schedules, resources, and risks.

  Provide project teams, PM management, steering committees, site leadership, and global leadership with consolidated financial and timeline information (forecasts and actuals). Define project Key Performance Indicators (KPIs) and measure and report project progress to the project team, PM management, steering committees, site leadership, and global leadership. Perform financial and business analyses, as/when needed, either on project or operational matters and report/explain variances versus target.

  When scope change is required (by the Steering Committee or other drivers), prepare and coordinate the necessary elements supporting the decision making by site and global governance committees with focus on financial and regulatory impact. Ensure the follow-up and communication of project scope changes and execution changes.

  Identify and recommend opportunities for improvement, such as timeline acceleration while balancing cost and without compromising on quality. Support the project team on implementing improvement opportunities. Communicate lessons learned across the corporate project management function.

  Organize and manage project steering committee meetings and other meetings with key internal and external stakeholders.

• Support PMF in applying the Project Management Guidebook and Sanofi Pasteur project management standards and best practices. Lead initiatives to improve/enhance the project management practice across Swiftwater VIA. In-scope areas would include, but not limited to, VIA Project Management Guidebook training, SHINE management/administration for project, and initiatives on project management best practices for resource forecasting, scheduling, and ways-of-working. 30%

Scope and Dimensions:

Breadth of responsibility (global/regional/country/site): Site

Key dimensions: headcount (direct and indirect), budget, doses, Capex - Key indicators on which the job holder will be evaluated (WHAT in 9box):

• Cross-functional and end-to-end planning and execution of Investment projects

  • On-time and on-budget (OPEX and CAPEX) achievement of project deliverables through all phases of the project lifecycle

  • Preparation and maintenance/reporting of project budget (OPEX and CAPEX), resource plans, and schedules on SHINE

  • Accurate and timely information communications on project status, budget, schedule, resources, and risks

  • Timely and consistent planning, forecasting, analysis, and reporting on budgets and timelines to enable business decision making.

  • Identification, recommendation, and implementation of improvement opportunities and communications of lessons learned

  • Organization and management of project steering committee meetings and other meetings with key internal and external stakeholders

• Project Management Function

  • Swiftwater M&S objectives with respect to CAPEX, OPEX, and Project Key Milestones

  • Swiftwater M&S objectives on SHINE project data quality

  • Delivery of SHINE and Project Management Guidebook trainings to Swiftwater VIA

  Organization and management of PPMC and project steering committees

Freedom to act, level of autonomy: Medium

About You

Basic Qualifications:

• Bachelor's Degree required in one of the following disciplines: Business, Engineering or Science

• Minimum 10 yrs. experience in a similar manufacturing environment of the following industries: pharmaceutical, food or fine chemicals.

• Project Management processes and ways of working, project schedules, project resource estimation, project budget estimation (CAPEX and OPEX)

• Ability to develop business cases, change orders, collating/consolidating work-stream financial information

• MS-Excel and MS-PowerPoint expertise

Preferred Qualifications:

• Project Management Professional (PMP) is desirable

• SAP experience is desirable

• Planisware (SHINE) expertise

Competencies (LEAD model) key competencies the job holder will be evaluated on (HOW in 9box):

• Commit to Customers

• Cooperate Transversally

• Strive for Results

• Lead Teams

• Think Strategically

• Make Decisions

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it's through a