Inventory & Distribution Coordinator (Research Animal Resources)

Inventory & Distribution Coordinator (Research Animal Resources)

Research Animal Resources (RAR) at Johns Hopkins University is seeking an Inventory & Distribution Coordinator to facilitate the ordering and distribution of its supplies and to receive, deliver, and monitor its inventory. The Inventory and Distribution Coordinator will conduct all purchases in accordance with university procurement policies, standard practices, and sound business, and ethical practices. This position will require basic knowledge of purchase orders, invoices, contracts, and other related documents as necessary while supporting supply ordering and distribution requirements for RAR. This position reports to the RAR Administrator and is responsible for the distribution of supplies to all RAR locations while managing overall inventory and supplies.

The Inventory & Distribution Coordinator follows established protocols to ensure that all receiving, delivery and shipments for the Johns Hopkins community are processed and completed accurately daily. Ensures all customers receive the correct items in a timely fashion.

Specific Duties & Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and/or students.
• Open assigned areas at start of workday.
• Unpack and stock deliveries.
• Ensure deliveries are covered and completed accurately and timely.
• Deliver inventory products to customers as needed.
• Coordinate efficient delivery routes and operate delivery vehicle when needed.
• Make deliveries to other locations and campuses.
• Maintain equipment and ensure proper storage, stability, and integrity of inventory items.
• Produce regular inventory reports.
• Use established systems to process orders and create required documentation.
• Responsible for inventory and space management for stocked items and special orders.
• Establish and upgrade delivery protocols and ensure adherence to established protocols.
• Communicate directly with vendors to monitor outstanding orders.
• Adapt to changes in protocol as inventory and distribution needs arise.
• Support daily operations of the core as needed/requested by the Supervisor.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• One year of related retail or customer service experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Three years related experience.
• Experience in a non-profit or university setting.
• Ability to process multiple tasks, set priorities, and work independently to meet objectives.
• Strong oral and written communication skills.
• Computer skills including Microsoft Office and ability to learn and manage inventory tracking software.