International Student and Student Organization Advisor

Site: The General Hospital Corporation
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The advisor oversees the day-to-day administration of student organizations, including student government associations. Plans, markets, and executes innovative programs, workshops, and events that support student leadership and the development of registered student organizations. Evaluates the effectiveness of programs and interventions and refines programming to meet evolving student needs. Guides and instructs student leaders and advisors and organizations throughout all phases of event planning and approval. Maintains regular contact with student leaders and advisors and responds to student organization needs. Oversees SGA elections.
The advisor supports international education and professional development -- advising international students and ensuring compliance with federal regulations. Serves as Primary Designate School Official and ensure compliance within SEVIS. The advisor ensures that faculty and students participating in faculty led study travel programs comply with all safety requirements and follow IHP policy.
Qualifications
PRINCIPAL DUTIES AND RESPONSIBILITIES
Clubs and SGA Advising (60%)

• Advise student organizations, in concert with the Assistant Dean.
• Provide support for SGA elections, and monitoring of budgets, activities, and social media for IHP clubs and organizations
• Assist with planning of developmental workshops for student leaders (including support for faculty advisors and Student Government Association leaders)
• Assist in planning, implementation and assessment of student engagement programming, including but not limited to community-building socials and recognition events, designed to enhance the IHP student experience while supporting the OSAS mission and core values of the Institute
• Update and maintain the resources for student organizations, (including student leadership handbook, club request forms, SGA by-laws). Assist in development of templates for student organizations' recordkeeping (mission statements, goals, bylaws, contact information, executive board role descriptions, etc.)
• Other duties as assigned

Support for International Education (35%) Study Travel (5%)
International Student Advising

• Serve as a Principal Designated School Official (PDSO) staying current on the requirements of the U.S. Student Exchange and Visitor Program, on national best practices for advising F-1 and other international students, and related concerns. (Aligning with U.S. Student and Exchange Visitor Program guidance, this position will also be referred to as "International Student Advisor" at times-a term easily recognizable to international students and faculty).
• Review and determine eligibility of prospective students; determine admission and issue immigration documents necessary to obtain the F-1 student visa. Advise students on the process for obtaining the student visa for entry.
• Advise all international students and prospective international students through degree completion to assist with compliance with U.S. regulation, access to Curricular Practical Training and similar developmental opportunities (in conjunction with faculty), and successful adjustment to and engagement in greater Boston.
• Conduct new student orientations for International students.
• Ensure institutional compliance with federal regulations by performing timely and accurate registration and reporting of all F-1 students to the government.
• Advise international alums who apply to stay in the U.S. for post-graduation Optional Practical Training (OPT) as part of their long-term career and professional development.
• Work cooperatively with identified backup DSOs to ensure seamless support for students, serve as lead driver to ensure all DSO's are trained and kept up to date.

Support for Faculty-Led Study Travel

• Advise students about faculty-led study travel options and protocols.
• Manage pre-travel protocols to ensure student compliance with safety and emergency preparedness requirements, working in concert with the Provost office, the Chief Operating Officer, and MGB Risk Management as well as with faculty leading travel.
• Monitor and assist with international communications and logistics during trips
• Develop and track metrics to assess study travel offerings
• Work with relevant stake-holders (faculty, Provost's Office, Bursar) to ensure expense reconciliation for international trips

EDUCATION AND EXPERIENCE QUALIFICATIONS

• Bachelor's Degree Required
• Experience with SEVIS strongly preferred

SKILLS, ABILITIES, AND COMPETENCIES REQUIRED
While training and ongoing support for professional development will be provided, the ideal candidate will be able to demonstrate:

• This position requires the use of the U.G. Government SEVIS system. Candidates selected must meet the criteria outlined to access the system which may include being a U.S. Citizen or lawful permanent resident of the United States.
• Strong interpersonal communication skills
• Strong problem-solving and conflict resolution abilities
• Ability and desire to work independently and to take initiative
• Strong interpersonal skills, understanding of a variety student needs and the ability to interact with diverse individuals comfortably
• Demonstrated interest in promoting the IHP's core mission and community values
• Excellent organizational skills, ability to handle multiple tasks and frequent interruptions effectively; customer-oriented with strong interpersonal skills.
• Proficiency with office computer skills required, including but not limited to MS Word, Excel, PowerPoint, and Outlook; competency in database systems preferred; knowledge of social media platforms for professional use (student communications and promotional activities) preferred
• Proven ability to work productively and collaboratively with faculty, students, and staff

SUPERVISORY RESPONSIBILITY
This position does not supervise any staff but does hire and oversee student workers (e.g., graduate assistants.) in OSAS.
FISCAL/BUDGET RESPONSIBILITY
The coordinator will be responsible for monitoring student organization budgets, including expenditures and reimbursements, investigating variances, and troubleshooting issues in a timely manner. Ensuring compliance with established budget and operational policies and procedures among student organizations, and reviewing and reconciling monthly expense reports
WORKING CONDITIONS
Work includes several yearly peak periods of activity with significant deadlines. A typical day will include multiple meetings, in a high traffic, fast-paced office with frequent interruptions. Team-oriented approach and student-centeredness in and enthusiasm for student engagement and professional development through active and passive programming, event planning needed.
The role requires regular on-site presence to support student access to services, with the opportunity for a hybrid work schedule. The work may require occasional off-hours (e.g., outside business hours), evening, and/or weekend work (in person and/or remotely). Schedule can be adjusted accordingly with advance approval of supervisor, depending on institutional needs.
Additional Job Details (if applicable)
Remote Type
Hybrid
Work Location
100 First Avenue
Scheduled Weekly Hours
32
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$62,400.00 - $90,750.40/Annual
Grade
6
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.