Hybrid Accounts Payable Associate

Accounts Payable Associate

We are seeking an Accounts Payable Associate to maintain accounts payable, ensuring timely and accurate payment of invoices. Strong communication skills are necessary as you will interact with staff at all levels in an ever-changing environment. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role. You will work in the queue, pulling data from invoices and routing them to the appropriate place.

Responsibilities include:

• Process department mail distribution and scan/route invoices for coding and approval.
• Perform scanner maintenance.
• Ensure all invoices are processed for payment accurately and promptly.
• Research and resolve all past due balances or disputes.
• Assist with Dataloads, weekly Sales Tax Field reporting, and month-end close as needed.
• Review supplier statements and unaccounted reporting, resolving outstanding activity.
• Resolve missing invoice attachments reporting when applicable.
• Assist with systems testing as needed.
• Provide daily queue metrics to the Accounts Payable Supervisor.
• Escalate issues requiring 2nd level support to the Accounts Payable Supervisor or Manager promptly.
• Participate in department projects and company initiatives as required.

Essential skills include:

• 3-way matching, Accounts Payable
• Invoice Processing
• Accounting, invoice processing, accounts payable, construction, Oracle
• Bachelor's or Associate's Degree with 2+ years of AP experience
• High volume AP experience and experience working with PO's
• Desire to grow within the AP department

Additional skills and qualifications include:

• Well-developed written and verbal communication skills
• Solid attention to detail and ability to work well within a deadline-driven environment
• Ability to perform functions efficiently and accurately with little supervision
• Positive, professional attitude and excellent customer service skills
• Ability to maintain confidentiality of sensitive information
• Working knowledge of Kofax, Oracle, ServiceNow, and Microsoft suite is a plus
• Open to change based on diverse input and feedback
• Effective communication and active listening skills
• Strong cross-cultural relationship building and influencing at all organizational levels

The position reports to the AP Supervisor, who reports to the Director of Core Finance Operations. The office setup is modern. This is their shared service location, housing the majority of Accounting and Finance operations. The role follows a hybrid model with three in-office days per week, which can be chosen by the employee. The team processes around 150+ invoices per person daily, involving invoice entry, PO Matching, and Electronic Workflow Processing. Opportunities for internal promotions and leadership roles are available, making this a feeder group within the company.

This is a Contract to Hire position based out of Minneapolis, Minnesota.

The pay range for this position is $18.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Plymouth, MN.

This position is anticipated to close on Sep 20, 2025.