HVAC Project Manager - Wilmington NC

HVAC Project Manager - Wilmington NC

Job Title: Project Manager / Field Construction Manager

Department: Commercial Construction

Reports to: VP of Healthcare Construction

Summary of Position:

• Manage, plan, implement and monitor the construction project's progress to ensure HVAC systems are installed in accordance with plans and specifications. Support field crews to make sure they are adequately supplied with materials on a timely basis to maintain productivity. Coordinate with field supervisors and other PMs to man projects with appropriate field forces to maintain internal and customer schedules. Ensure project delivered is an above average installation from a quality standpoint that is a properly operating system on time and within budget while maintaining a high level of professionalism and customer satisfaction.
• Take ownership of the project that is assigned from start to finish including warranty period. Develop a plan to take the project from start to finish in a manner that meets the required schedule and budget. Execute the plan and make whatever modifications as necessary to stay on schedule and on budget.

Essential Responsibilities and Job Duties:

• Communicate regularly with the project executive in charge of the project. Notify the project executive of any issues early so they will be aware of problems associated with the project. Notify the project executive of any changes in the work early so potential change orders can be identified. Keep the project executive in the loop weekly regarding the projects that are assigned.
• Quantify, order, and purchase miscellaneous sheet metal and piping materials as required to complete project on schedule and within budget.
• Verify that all current plans, specifications, submittals, shop drawings, and installation instructions are accurate and are effectively utilized by field crews.
• Prepare and assemble shop drawings and submittals not handled by the project executive.
• Attend scheduled job meetings and notify superintendent, foremen, or mechanic of status of work and schedule changes.
• Schedule equipment and material deliveries with superintendents, foremen, mechanics, suppliers, warehouse, and sheet metal shop.
• Prepare and initiate correspondence with customers, other trades, vendors, suppliers, subcontractors, engineers, and architects.
• Document job delays and issues (in writing or by email) with GC and project executive.
• Notify project executive of any potential change orders and assist with change order requests as needed.
• Assist project executive with progress billings based on status of work completed.
• Thoroughly review weekly job cost and discuss specific cost items with field crews.
• Monitor piping and sheet metal labor cost to meet estimated cost.
• Monitor piping and sheet metal material cost to meet estimated cost.
• Provide written explanation when actual job cost deviates from estimated job cost.
• Review preliminary coordination drawings and recommend revisions prior to distribution to the field. Notify the coordination department of construction schedule and communicate requirements of when coordination drawings are needed for sheet metal and piping needs.
• Assist with the development of field crews with training that is desired and/or required.
• Assist with recruitment and retention of field crews.
• Verify that adequate sheet metal and piping field force is maintained on construction projects.
• Assist in scheduling sheet metal shop and pipe fabrication shop activities for ship dates to sites and verify deliveries are received as required for field forces.
• Coordinate project needs to maintain piping and sheet metal labor productivity.
• Assist superintendent, foremen, or mechanic with labor projections and scheduling.
• Assist with safety policies and confirm with field supervisor and superintendents that safety policies are adhered to.
• Request assistance from safety manager when questions regarding safety become apparent on jobsites.
• Manage the job site conditions and crews to ensure field productivity.
• Manage superintendents, foremen, and mechanics with work sequence and needs.
• Prepare a two-week look ahead schedule for all projects with durations of eight weeks or longer. Update two week look ahead schedule weekly. Note that this is to be performed weekly by the PM with the field crews at the job site.
• Update labor loading forecast spreadsheet monthly.
• Provide assistance on site when needed to verify proper installation of equipment.
• Walk projects weekly to verify installation is of top quality and is according to plans, specifications, and manufacturers installation instructions for equipment.
• Prepare in house punch list for deficiencies noted during weekly walk through and turn over to superintendent, foreman, or mechanic in charge of project for correction. Verify in house punch list has been completed prior to completion of the project.
• Track rental equipment and monitor use on jobsites.
• Schedule subcontractors and monitor performance on jobsite.
• Assist construction administrative staff as required to complete final closeout documents such as test and balance reports, O&M manuals, and any other turnover documents required. Verify as-builts are maintained during the project and provided to administrative staff prior to close out.
• Interact with field supervisor, superintendents, and foremen to perform annual evaluations of the employees. This will include performance assessment, identification of career goals, and help the employee achieve their potential career goals.
• Stay involved with the project through start-up, commissioning and turnover and address any punch list or deficiency items during this process.
• Maintain connection with customer during the warranty period and be the first point of contact during that time.

Required Skills and Qualifications:

• Ability to communicate, support and work closely with co-workers.
• Ability to communicate and work closely with construction personnel, architects, engineers, and customers.
• Good written and oral communication skills.
• Good knowledge of management procedures.
• Technical knowledge of HVAC sheet metal, hydronic piping, refrigerant piping, control systems, and equipment.
• Proficient in the use of Microsoft Excel, Word, and Outlook.
• 3-5 years of HVAC commercial construction experience in a project management role. 5 years preferred.

Physical Requirements:

Ability to perform additional physical activities that require considerable use of limbs and appendages such as climbing, lifting, reaching above shoulders, balancing, walking, stooping, and kneeling. Ability to lift, move and handle 80lbs tools or materials. Ability to climb and work from ladders, aerial lifts, or scaffolding. Ability to work in tight spaces or uneven terrain. Ability to work in environmental conditions that range from working outdoors during all seasons, indoor office environments, and utility plants.

Note that job description can be modified at any time by management and may not be inclusive of all responsibilities for this position.

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