Front Office Manager

Company : Disability Solutions

Location : Philadelphia, PA, 19117

Posted Date : 28 October 2025

Job Type : Full Time

Category : Administrative Assistance

Occupation : Office Manager

Job Details

Located in the nation's first skyscraper, Loews Philadelphia Hotel combines living history with warm sophistication. The city's expanding skyline, vibrant arts scene and diverse atmosphere have transformed our neighborhood into a cultural destination. Welcome to Where History Meets Modern Day.

Job Specific

Oversees daily agent activities at the Front Desk and ensures all Team Members are adhering to the company standards.
Interacts with the guest and handles all guest requests.
Provides a four diamonds and more experience by focusing on exceeding guest expectations.
Supports the Front Desk Agents by providing constant feedback and training.
Understands the needs and wants of the customers in our market, improves processes by listening to the team and customers.
Responsible for controlling the inventory levels and works closely with the purchasing department.
Coordinates the quality, efficiency, and safe operations of the Front Office department.
Ensures safe and efficient flow of traffic of arriving and departing guests.
Reviews occupancy flow patterns throughout the evening as well as Guest Services logs and applicable computer reports to ensure proper department coverage and an outstanding level of service.
Maintains open lines communication with other departments
Interacts frequently with guests to ensure satisfaction with services
Attends all required meetings for position
Oversees supervision of Team Members and work assignments to maximize performance and ensure all Team Members perform in a friendly professional manner at all times
Conducts regularly scheduled meetings and training as required
Answers guest inquiries and resolves complaints, taking all appropriate action to ensure total guest satisfaction
Ensures that all requests are handled promptly, accurately, and with utmost courtesy
Reviews/maintains daily payroll report/records for overnight team, maintaining labor costs within forecasted budgetary guidelines
Ensures that all daily and group reports are distributed to appropriate parties
Other duties as assigned

General

Maintains clean and excellent condition of Back Office area and equipment
Maintains proper stock of all supplies in Back Office Area
Executes emergency procedures in accordance with hotel standards
Notifies appropriate individuals and departments of any problems or unusual matters of significance
Attends all appropriate hotel meetings and training sessions
Is polite, friendly, and helpful to guests, employees, and management
Promotes and applies teamwork skills at all times
Complies with all hotel standards, policies, and rules
Complies with safety regulations and procedures
Remains current on hotel information and changes

Qualifications

Excellent communication skills - oral and written
Excellent guest service skills
Knowledge of computer programs utilized in property management
Able to work a flexible schedule, including weekends and holidays
Bachelor Degree in Hospitality Management or related field or exceptionally strong technical and service skills
Minimum two years' experience as Front Desk Agent at a comparable quality property