Fleet Maintenance Coordinator

Fleet Maintenance Vendor Management

Issue outside maintenance purchase orders to Fleet Maintenance vendors, ensuring equipment is repaired in a timely manner at a fair cost. Includes managing our outside vendors by ensuring Standard Repair Times (SRT's) are followed, deviations to SRT's are negotiated and approved prior to authorization, coding repairs completed in FXF's Fleet Maintenance System, and initiating payment upon service completion.

Essential Functions

Provide vendor support to Maintenance Managers and assist Maintenance Managers in educating vendors on Outside Maintenance Purchase Order process

Assist in monitoring and reducing maintenance costs by researching repairs prior to authorizing

Help maintain accurate out of service status information and ensure equipment is repaired timely

Determine appropriate repair cost with vendors based on industry standard repair times

Code all labor to the Outside Maintenance Purchase Orders form utilizing the American Trucking Associations Vehicle Maintenance Reporting Standard (VMRS) code keys; Code all parts using internal numbering system

Maintain accurate repair estimated amount on outside maintenance purchase order vs. authorized invoice amounts

Provide support to Operations/Cross-OpCo on outside repairs where applicable.

Identify and resolve Outside Maintenance Purchase Order challenges to include vendor negotiations related to SRT's and repairs to be performed

Timely handling of phone calls and/or web-based service platforms, response to vendor requests including repair estimates, processing of invoices for payment and settlement of disputed invoices in a timely manner.

Comply with all applicable laws/regulations, as well as company policies/procedures

Qualifications

• High school diploma or equivalent
• Two years of directly related experience in fleet maintenance, parts and/or repair
• Knowledge of maintenance management systems software
• Knowledge of Standard Repair Times, preferred
• Familiarity with Motor Flat Rate Manual, preferred
• Good research, problem solving and negotiating skills
• Knowledge of American Trucking Associations Vehicle Maintenance Reporting Standard (VMRS) code keys, preferred
• Prior knowledge of warranty coverage, preferred
• Ability to multitask and work independently
• Basic knowledge of Microsoft Office
• Basic typing and ten-key skills
• Basic written and verbal communication skills

COMPENSATION USEFLSA Status: Non-Exempt

Starting Rate of Pay: $20.97 / hour

FedEx Freight is an Equal Opportunity Employer, including disabled and veterans.