Executive Assistant

Executive Assistant

Cushman & Wakefield is seeking a skilled Executive Assistant to provide direct support to the Chief Impact Officer and secondary support to the CEO. This role requires someone highly organized, detail-oriented, and adaptable to shifting priorities. The Executive Assistant will manage day-to-day operations such as scheduling, travel coordination, and meeting preparation, while also serving as a reliable partner to senior leaders and stakeholders. The position offers a unique opportunity to work in a dynamic, fast-paced environment with exposure to global leadership.

Responsibilities

Support for the Chief Impact Officer

• Manage complex calendars and prioritize a heavy meeting cadence, including conference rooms and virtual access details.
• Plan and book domestic and international travel, prepare itineraries, briefs, and travel packets.
• Coordinate speaking engagements and related logistics, materials, and follow ups.
• Create and edit presentation materials, including board decks, speaker notes, talking points, and agendas.
• Track and process monthly expenses and invoices and manage approvals.
• Oversee team operating rhythms and meetings, including offsites, retreats, and team-bonding activities.
• Execute ad hoc projects and targeted research for the Impact team.
• Support internal communications, scheduling, and logistical needs for the Impact team.

Secondary Support for the CEO

• Provide daily assistance to the CEO between 8:00 and 10:00 a.m. ET.
• Support planning and coordination of C-suite offsites, leadership meetings, and Board routines.
• Provide back-up coverage for the CEO's Senior Executive Assistant.
• Offer after hours support as needed during travel and special events.

Communications and Events

• Partner with Internal Communications to prepare town halls, conferences, and media opportunities.
• Maintain current headshots and biographies; prepare briefing materials and run of show documents.

Qualifications

• 6 or more years as an Executive Assistant in a fast-paced, dynamic environment with high confidentiality.
• 4 or more years supporting a senior executive in a public company.
• Demonstrated expertise with complex calendar management, global time zones, and domestic and international travel.
• Experience coordinating cross-functional projects and deliverables.
• Expert in Microsoft Outlook; strong proficiency in PowerPoint, Word, and Excel.
• Strong written and verbal communication, attention to detail, and ability to meet deadlines across multiple priorities.
• Sound business judgment, discretion, and professionalism with senior leaders and clients.
• Relationship oriented collaborator who is proactive, resourceful, and solutions focused.
• Comfortable with technology and able to troubleshoot smartphones, laptops, and tablets.
• Strong numeracy and comfort with basic financial documents.

Work Setup

• Based in the New York City office 4 days per week with rotating work from home Fridays.
• Provides after hours support as needed for travel, events, and global time zones.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. The compensation for the position is: $102,000.00 - $120,000.00. Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.