Executive Assistant IIMaitland, FL

Executive Assistant II AdventHealth Home Health

Every day, our team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Demonstrates through behavior AdventHealth's Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork.

Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

Provides administrative and secretarial support including opening and disbursing Leader's incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating PowerPoint presentations, Excel spreadsheets, etc.; maintaining files and records, equipment, etc.

Minimum qualifications:

• Associate in secretarial science or business, and two years' executive office/secretarial work experience
• 2 years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role or 2 years related business or other administrative experience.

Preferred qualifications:

• 2 plus years of Event planning/coordination experience.
• 2 plus years of Executive Assistant experience
• 2 plus years of managing executive calendars in the C-Suite
• Excel, PowerPoint and Outlook experience.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative

Organization: AdventHealth Home Health and Hospice

Schedule: Full-time

Shift: 1 - Day